JOB DUTIES & RESPONSIBILITIES

• Screens telephone calls, visitors, and incoming correspondences.
• Performs administrative duties such as typing, mailing, filing, faxing and distributing correspondence.

OTHER or ADDITIONAL RESPONSIBILITIES

• Confirms, encodes and distributes invoices for payment.
• Processes timesheets and expense reports and verifies correct charge codes.
• Makes travel arrangements for mobilizing employees and departmental personnel.
• Reviews outgoing materials and correspondence for internal consistency and conformity with established procedures.
• Orders and maintains supplies for department.
• Processes paperwork for new hires, mails new employment packets and types offer letters.

Management Responsibility

None

Reports to

HR Manager

Internal/External Contacts

TBD

Knowledge & Skills

• Demonstrates proficiency in Microsoft applications (i.e. Word, Excel).
• Types 50-60 words per minute.
• Operates office machinery such as fax and copier machines.
• Knowledge of domestic and international postal and customs practices.
• Works independently with good decision-making skills.
• Interacts professionally with all levels of employees and customers.
• PeopleSoft experience preferred.

Experience & Education

• High school diploma or equivalent.
• Two (2) years in the clerical field as an administrative assistant.

• Screens telephone calls, visitors, and incoming correspondences.
• Performs administrative duties such as typing, mailing, filing, faxing and distributing correspondence.
• Confirms, encodes and distributes invoices for payment.
• Processes timesheets and expense reports and verifies correct charge codes.
• Makes travel arrangements for mobilizing employees and departmental personnel.
• Reviews outgoing materials and correspondence for internal consistency and conformity with established procedures.
• Orders and maintains supplies for department.
• Processes paperwork for new hires, mails new employment packets and types offer letters.

• Demonstrates proficiency in Microsoft applications (i.e. Word, Excel).
• Types 50-60 words per minute.
• Operates office machinery such as fax and copier machines.
• Knowledge of domestic and international postal and customs practices.
• Works independently with good decision-making skills.
• Interacts professionally with all levels of employees and customers.
• PeopleSoft experience preferred.

• High school diploma or equivalent.
• Two (2) years in the clerical field as an administrative assistant.