Position: Administrative Assistant

Availability: Immediately

Location: Nairobi

Job Overview

We are seeking for a highly organized, reliable and proactive Administrative Assistant to support daily office operations and ensure smooth coordination between clients, sales, production and logistics teams within a fast-paced furniture/interior solutions environment.

Key Responsibilities

• Manage daily administrative and office operations.
• Maintain organized records for contracts, quotations, invoices and project documents.
• Schedule meetings, manage calendars and prepare reports or correspondence.
• Assist the sales team with quotations, invoices and client documentation.
• Maintain client records and follow up on orders, payments and delivery schedules.
• Track furniture orders from confirmation to delivery and coordinate with designers, production, suppliers and logistics teams.
• Support procurement processes, including purchase orders and supplier communication.
• Maintain office supplies and ensure the office remains organized and presentable

Qualifications & Experience

• Must have a Bachelor’s Degree in Business Administration, Office Administration or a related field.
• 2–3 years’ experience in an administrative role, preferably in furniture, interior design, construction, or manufacturing.
• Good communication and customer service skills

Competencies & skills

• Strong organization and multitasking ability.
• Excellent communication and customer service skills.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Attention to detail, professionalism, and ability to meet deadlines
• Ability to follow instructions and work with minimal supervision

• Manage daily administrative and office operations.
• Maintain organized records for contracts, quotations, invoices and project documents.
• Schedule meetings, manage calendars and prepare reports or correspondence.
• Assist the sales team with quotations, invoices and client documentation.
• Maintain client records and follow up on orders, payments and delivery schedules.
• Track furniture orders from confirmation to delivery and coordinate with designers, production, suppliers and logistics teams.
• Support procurement processes, including purchase orders and supplier communication.
• Maintain office supplies and ensure the office remains organized and presentable

• Strong organization and multitasking ability.
• Excellent communication and customer service skills.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Attention to detail, professionalism, and ability to meet deadlines
• Ability to follow instructions and work with minimal supervision

• Bachelor’s Degree in Business Administration, Office Administration or a related field.
• 2–3 years’ experience in an administrative role, preferably in furniture, interior design, construction, or manufacturing.
• Good communication and customer service skills