Administrative Assistant

2025-10-06T08:53:50+00:00

FULL_TIME

Consulting

Admin & Office

2025-10-09T17:00:00+00:00

 

Kenya

8

An Administrative Assistant supports office operations by performing duties like scheduling meetings, managing correspondence, maintaining records, ordering supplies, making travel arrangements, and assisting visitors. 

Office & Communication: Answer and direct phone calls and emails. Welcome and assist visitors. Draft and proofread various documents, reports, and memos. Handle and distribute mail. Organization & Records: Create and maintain organized filing systems (both physical and digital). Update and maintain contact lists and databases. Scheduling & Travel: Manage calendars and schedule meetings, appointments, and conference calls. Make travel arrangements and coordinate accommodations. Supplies & Equipment: Order office supplies and manage inventory. Ensure office equipment is maintained and operational. Support: Provide general support to managers, executives, and other staff. Assist with event planning and coordination.

Technical Skills: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint). Experience with data entry and database management. Familiarity with office equipment like photocopiers and fax machines. Soft Skills: Excellent Organizational Skills: To manage multiple tasks and maintain order. Strong Communication Skills: For clear and professional interaction via phone, email, and in person. Time Management: To prioritize tasks and meet deadlines effectively. Attention to Detail: To ensure accuracy in documents and record-keeping. Problem-Solving Skills: To handle unexpected issues and find solutions. Multitasking Abilities: To juggle various tasks simultaneously.

Bachelor's degree in related field

JOB-68e3839e1b861