Background information about the job or company (e.g., role context, company overview)

Mount Kenya University (MKU) is a fully fledged chartered university committed to a broad-based, wholistic and inclusive system of education. It has an overall goal of promoting human resource development for society’s progressive good. The university has adopted several international best practices in its core functions, which has enabled its students and...

Qualifications or requirements (e.g., education, skills)

• Bachelor’s degree in relevant area of specialization.
• Higher National Diploma in relevant area of specialization
• Diploma in relevant area of specialization.
• A Diploma in Secretarial Studies or a related professional qualification from a recognized institution will be an added advantage.

Experience needed

• 2 years’ experience in Grade 7 at MKU or at a similar position in a recognized academic institution.
• 3 years’ experience in Grade 7 at MKU or at a similar position in a recognized academic institution.
• 5 years’ experience in Grade 7 within MKU or at a similar position in a recognized academic institution

Responsibilities or duties

• Support the implementation of administrative functions within the department to ensure smooth operations.
• Record, prepare, and circulate accurate minutes for university committee meetings in a timely manner.
• Maintain proper filing and documentation systems for committee records, correspondence, and departmental reports.
• Assist in scheduling meetings, preparing agendas, and following up on action points.
• Handle incoming and outgoing correspondence, including emails and official letters.
• Provide general administrative and clerical support to staff and management.
• Coordinate departmental activities, workshops, and events, including logistics and communication.
• Maintain and update departmental databases and records (manual and electronic).
• Monitor office supplies and process requisitions when necessary.
• Ensure confidentiality and proper handling of sensitive information.
• Liaise with internal departments and external stakeholders to support communication and coordination.
• Assist in preparing reports, presentations, and other official documents.
• Track assigned tasks and follow up to ensure timely completion.
• Perform any other duties as assigned by the immediate supervisor in line with departmental objectives.

• Support the implementation of administrative functions within the department to ensure smooth operations.
• Record, prepare, and circulate accurate minutes for university committee meetings in a timely manner.
• Maintain proper filing and documentation systems for committee records, correspondence, and departmental reports.
• Assist in scheduling meetings, preparing agendas, and following up on action points.
• Handle incoming and outgoing correspondence, including emails and official letters.
• Provide general administrative and clerical support to staff and management.
• Coordinate departmental activities, workshops, and events, including logistics and communication.
• Maintain and update departmental databases and records (manual and electronic).
• Monitor office supplies and process requisitions when necessary.
• Ensure confidentiality and proper handling of sensitive information.
• Liaise with internal departments and external stakeholders to support communication and coordination.
• Assist in preparing reports, presentations, and other official documents.
• Track assigned tasks and follow up to ensure timely completion.
• Perform any other duties as assigned by the immediate supervisor in line with departmental objectives.

• Bachelor’s degree in relevant area of specialization.
• Higher National Diploma in relevant area of specialization
• Diploma in relevant area of specialization.
• A Diploma in Secretarial Studies or a related professional qualification from a recognized institution will be an added advantage.