Role Overview

Our client, Ideal Group, a leading Kenyan business group with interests in fashion retail, home furnishings, real estate development, and kids' entertainment, is seeking a highly organized Administrative Assistant to oversee day-to-day office administration and ensure the smooth running of the business office. The role also provides administrative support across office operations, property administration, and stakeholder coordination, making it ideal for a proactive professional who thrives in a fast-paced environment and excels at keeping systems and processes running efficiently.

Key Responsibilities

• Oversee daily office operations, coordinate meetings, and prepare reports, presentations, and correspondence
• Manage office supplies, vendor relationships, and general office administration
• Support property administration by preparing lease documentation, coordinating with tenants and contractors, and monitoring maintenance requests
• Liaise with internal teams and external stakeholders while tracking key deliverables and administrative projects
• Maintain accurate records, ensure efficient filing systems, and provide high-quality administrative support to management

Qualifications & Experience

• Bachelors degree in Business Administration, Office Administration, Secretarial Studies, Communications, or a related field
• Minimum 3 years experience in office administration, office management, or a similar administrative role
• Experience in office facility coordination, vendor management, and office supply procurement
• Demonstrated proficiency in financial record-keeping or basic accounting principles is a strong advantage
• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools
• Excellent organizational, communication, and stakeholder management skills
• Strong minute-taking, report-writing, and document management skills
• High attention to detail, professionalism, and the ability to manage multiple priorities in a fast-paced environment

• Oversee daily office operations, coordinate meetings, and prepare reports, presentations, and correspondence
• Manage office supplies, vendor relationships, and general office administration
• Support property administration by preparing lease documentation, coordinating with tenants and contractors, and monitoring maintenance requests
• Liaise with internal teams and external stakeholders while tracking key deliverables and administrative projects
• Maintain accurate records, ensure efficient filing systems, and provide high-quality administrative support to management

• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools
• Excellent organizational, communication, and stakeholder management skills
• Strong minute-taking, report-writing, and document management skills
• High attention to detail, professionalism, and the ability to manage multiple priorities in a fast-paced environment

• Bachelors degree in Business Administration, Office Administration, Secretarial Studies, Communications, or a related field
• Minimum 3 years experience in office administration, office management, or a similar administrative role
• Experience in office facility coordination, vendor management, and office supply procurement
• Demonstrated proficiency in financial record-keeping or basic accounting principles is a strong advantage