Background

Top Notch Management Consultancy firm is a renowned Human Resource Management Consulting firm providing unrivaled HR support Services in Kenya. On behalf of our client a leading healthy Agri- food distributor & processor, we are seeking to hire for the position of an Administrative Assistant. The Admin Asst will act as an Admin Asst/Personal assistant to the Chief Executive Officer while co-ordinate the various operations to ensure smooth running of the organization.

Tasks & Responsibilities

• Proactively manage CEO’s calendar, scheduling meetings, and attend to basic operational issues.
• Oversee the delivery of merchandize from the suppliers and delivery to the various outlets.
• Handle official emails, phone calls, and mail, including filtering, drafting responses, and flagging out urgent matters.
• Maintain efficient documents filing systems, managing the various documentations, and ensure audit readiness.
• Assist in preparing invoices for merchandize supplied
• Ensure smooth communication between the CEO's office and other departments.
• Manage expense reports and assisting with basic financial tasks.
• Handle sensitive, strategic, and personal information with high discretion.

Qualifications

• Minimum degree/Diploma in Business Management/administration or any other related field.
• At least two years’ experience as an Admin/personal Assistant
• Conversant with Ms. Office Suite [Word, Excel, Power point etc.…]
• Excellent Communication, listening and interpersonal skills
• Team player, Self-driven and adaptive

Additional Details

[Competitive salary and benefits package offered]

[NB/ Qualified female applicants are encouraged to apply]

• Proactively manage CEO’s calendar, scheduling meetings, and attend to basic operational issues.
• Oversee the delivery of merchandize from the suppliers and delivery to the various outlets.
• Handle official emails, phone calls, and mail, including filtering, drafting responses, and flagging out urgent matters.
• Maintain efficient documents filing systems, managing the various documentations, and ensure audit readiness.
• Assist in preparing invoices for merchandize supplied
• Ensure smooth communication between the CEO's office and other departments.
• Manage expense reports and assisting with basic financial tasks.
• Handle sensitive, strategic, and personal information with high discretion.

• Excellent Communication, listening and interpersonal skills
• Team player, Self-driven and adaptive
• Conversant with Ms. Office Suite [Word, Excel, Power point etc.…]

• Minimum degree/Diploma in Business Management/administration or any other related field.
• At least two years’ experience as an Admin/personal Assistant
• Conversant with Ms. Office Suite [Word, Excel, Power point etc.…]
• Excellent Communication, listening and interpersonal skills
• Team player, Self-driven and adaptive