The United Nations Environment Programme (UN Environment) is the leading global environmental authority that sets the world's environmental agenda, promotes the coherent implementation of the environmental dimension of sustainable development within the United Nations system and serves as an authoritative advocate for the environment.

Read more about this company

Administrative Officer, P3

Job Type

Full Time

Qualification

BA/BSc/HND , MBA/MSc/MA

Experience

5 years

Location

Nairobi

Job Field

Administration / Secretarial

Responsibilities

BUDGET AND FINANCE:

• Advising and supporting the Heads of Units in the management of resources:
• Forecasting the consolidated financial requirements of the units;
• Monitoring consolidated budget implementation and ensuring full liquidity at all times;
• Assisting the Heads of Units with fundraising and co-financing guidelines;
• Acting as a focal point for the Office of Internal Oversight Services/UNEP Administrative Audit Unit;
• Providing the required financial management information packages as effective management tools;
• Advising the Heads of Units on matters relating to the Units budget and Counterpart contributions;
• Advising the Heads of Units on the application of relevant UN financial Regulations and Rules, procedures and guidelines to all transactions made and agreements entered into by the Division.

GENERAL ADMINISTRATION:

• Providing general administrative assistance;
• Developing and implementing procedures;
• Implementing and monitoring support services, including procurement of supplies and services
• Supervising administrative support staff and providing advice on issues related to financial administration, human resources administration, and management information issues and practices to colleagues;
• Collects and analyzes data to identify trends or patterns and provide insights through graphs, charts, tables and reports using data visualization methods to enable data-driven planning, decision-making, presentation and reporting.
• Performing other related duties as required.

Education

Advanced university degree (Master’s degree or equivalent) in business or public administration, finance, accounting or related area is required. A first-level university degree in combination with an additional two (2) years of relevant work experience may be accepted in lieu of the advanced university degree.

Successful completion of both degree and non-degree programs in data analytics, business analytics or data science programs is desirable.

Work Experience

A minimum of five (5) years of progressively responsible experience in fund management of project implementation covering the full project cycle (from development to closure) is required. Experience in working with the United Nations or similar international organization is required.

A minimum of two (2) years of progressive managerial experience is required. Experience working at the interface of programme and finance functions, including supporting project implementation and financial monitoring, is desirable. Experience in the use of ERP systems and financial reporting tools for budget monitoring and analysis is desirable.

Experience in process improvement and streamlining administrative and financial workflows is desirable. Two (2) years or more of experience in data analytics or a related area is desirable.

• Advising and supporting the Heads of Units in the management of resources:
• Forecasting the consolidated financial requirements of the units;
• Monitoring consolidated budget implementation and ensuring full liquidity at all times;
• Assisting the Heads of Units with fundraising and co-financing guidelines;
• Acting as a focal point for the Office of Internal Oversight Services/UNEP Administrative Audit Unit;
• Providing the required financial management information packages as effective management tools;
• Advising the Heads of Units on matters relating to the Units budget and Counterpart contributions;
• Advising the Heads of Units on the application of relevant UN financial Regulations and Rules, procedures and guidelines to all transactions made and agreements entered into by the Division.
• Providing general administrative assistance;
• Developing and implementing procedures;
• Implementing and monitoring support services, including procurement of supplies and services
• Supervising administrative support staff and providing advice on issues related to financial administration, human resources administration, and management information issues and practices to colleagues;
• Collects and analyzes data to identify trends or patterns and provide insights through graphs, charts, tables and reports using data visualization methods to enable data-driven planning, decision-making, presentation and reporting.
• Performing other related duties as required.

• Data visualization
• Financial management
• Project implementation
• Budget monitoring
• Data analysis
• ERP systems
• Financial reporting
• Process improvement
• Administrative workflows

• Advanced university degree (Master’s degree or equivalent) in business or public administration, finance, accounting or related area is required.
• A first-level university degree in combination with an additional two (2) years of relevant work experience may be accepted in lieu of the advanced university degree.
• Successful completion of both degree and non-degree programs in data analytics, business analytics or data science programs is desirable.