Vacancy title:
Administrative Secretary/ Personal Assistant

[Type: FULL_TIME, Industry: Consulting, Category: Admin & Office]

Jobs at:
Home Universal

Deadline of this Job:
Friday, May 9 2025

Duty Station:
Nairobi | kenya | Kenya

Summary
Date Posted: Monday, May 5 2025, Base Salary: Not Disclosed

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JOB DETAILS:

Job Summary

• We are seeking a highly organized and detail-oriented Administrative Secretary/Personal Assistant to support our team with administrative and clerical duties. The Ideal candidate will posses strong communication skills, the ability to multitask and a proactive approach to problem solving.

Key Responsibilities;

• Scheduling and Calender Management - Includes managing appointments, coordinating meetings and scheduling domestic & International travel.
• Communication Management - Handling phone calls, emails and other correspondence, acting as liaison between staff & clients.
• Document Management - Drafting letters, reports, presentations and other documents
• Filing and Records Management - Maintaining organized filing system for both physcial and electronic records.
• Office Operations - Ordering supplies, managing inventory and ensuring the smooth functioning of office equipment's.
• Reception duties - Greeting visitors, directing them to the appropriate person or department and answering inquiries.
• Project Management - Assisting with project coordination, including organizing events, conferences or special projects.

Qualifications;

• Bachelor's degree in Business Management, Office Administration or a related field.
• 3-5 years of experience in administrative, executive assistance or personal assistant role.
• Proficiency in Ms office software (e.g Ms Word, Ms Suite, Excel, PowerPoint, Google workspace etc).
• Strong Communication and Customer Service skills.
• Ability to handle confidential information and Attention to detail.

Work Hours: 8

Experience in Months: 36

Level of Education: bachelor degree

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