Responsibilities or duties

Reports to various sections throughout the Embassy, providing intermittent administrative assistance as needed. As directed by Section Chiefs, duties include administrative functions: i.e. draft correspondence, diplomatic notes and demarches; type reports and cables; prepare briefing books and talking points; answer telephones and screen calls; take accurate messages; meet and escort visitors and work crews; sort and distribute mail; organize and maintain paper and electronic filing systems; schedule and take notes at meetings' schedule appointments; and perform other administrative support functions. Works directly under the supervision, direction of the section chief and indirectly reports to the SHRO or DHRO.

Qualifications or requirements (e.g., education, skills)

Incumbent will need to have a broad knowledge of the Embassy, including all Agencies. The incumbent will interact with employees from the Embassy and other Agencies as well. Job holder must have a good general knowledge of agency correspondence and other applicable office procedures. The incumbent must be able to respond to some questions from VIP visitors and the Front Office regarding Area. Confidentiality is imperative. Must be able to interact with VIP visitors and the Front Office.

Experience needed

Two years' administrative and clerical office experience is required.

Any other provided details (e.g., benefits, work environment, team info, or additional notes)

LANGUAGE PROFICIENCY: English Level IV (Fluent) Speaking/Reading/Writing is required.

• Draft correspondence, diplomatic notes and demarches
• Type reports and cables
• Prepare briefing books and talking points
• Answer telephones and screen calls
• Take accurate messages
• Meet and escort visitors and work crews
• Sort and distribute mail
• Organize and maintain paper and electronic filing systems
• Schedule and take notes at meetings
• Schedule appointments
• Perform other administrative support functions

• Administrative and clerical skills
• Knowledge of Embassy operations and agencies
• Familiarity with agency correspondence and office procedures
• Ability to interact with VIP visitors and Front Office
• Confidentiality
• Fluent English (Speaking, Reading, Writing)

• High School Diploma
• Two years' administrative and clerical office experience
• Broad knowledge of the Embassy, including all Agencies
• Good general knowledge of agency correspondence and other applicable office procedures
• Ability to respond to questions from VIP visitors and the Front Office regarding Area
• English Level IV (Fluent) Speaking/Reading/Writing