Background

Classic Mouldings is an Interior Design & Construction services company that has been in existence since 1991. Over the years we have developed a distinct reputation for design expertise and proficiency to become one of the leading design firms in the field.

Role Summary

The Administrator will play a central role in overseeing HR processes, coordinating office operations, managing front office duties, and supporting company leadership with high-level administrative functions. This position requires a proactive, dependable, and detail-oriented professional who can manage multiple responsibilities while maintaining professionalism and discretion.

Key Responsibilities

Executive & Administrative Support

Provide direct administrative support to the Directors and senior leadership. Manage calendars, coordinate internal and external meetings, and prepare reports or briefing materials. Draft and manage correspondence, presentations, and official documentation.

Human Resource Management

Oversee recruitment, onboarding, performance reviews, and staff development initiatives. Maintain up-to-date personnel records, contracts, and compliance documentation. Monitor employee attendance, manage leave schedules, and support staff welfare programs. Support in conflict resolution, team structure development, and adherence to internal policies.

Front Office & Client Coordination

Serve as the first point of contact for clients, suppliers, and partners. Answer and direct phone calls professionally and manage all front office communication. Ensure the reception and meeting areas reflect the company’s brand and values.

Office & Operations Management

Oversee procurement of office supplies and operational materials. Ensure office systems (filing, inventory, communications) run smoothly. Liaise with transport, logistics, and external service providers to coordinate daily operations. Supervise support staff including drivers, office assistants, and cleaners.

Corporate Communications & PR Support

Coordinate official communications, company notices, and executive memos. Support Directors in planning corporate events, meetings, or external engagements. Maintain confidentiality and represent the company with professionalism.

Qualifications & Experience

Bachelor’s Degree or Higher Diploma in Business Administration, HR Management, Communications, or a related field. Minimum 3 years of relevant experience in an administrative, HR, or front office coordination role. Experience in a dynamic, fast-paced work environment with multiple reporting lines is an added advantage.

Key Competencies

Professional Communication: Fluent in English and Kiswahili, with excellent verbal and written communication skills. People Management: Strong interpersonal skills with the ability to lead, delegate, and support others effectively. Organizational Excellence: Highly organized, detail-oriented, and able to manage competing priorities under pressure. Tech Proficiency: Skilled in MS Office (especially Excel, Outlook, Word), with the ability to quickly learn internal systems. Discretion & Integrity: Demonstrates sound judgment and absolute confidentiality in handling sensitive matters. Self-Driven: Takes initiative, anticipates needs, and handles responsibilities with minimal supervision.

• Provide direct administrative support to the Directors and senior leadership.
• Manage calendars, coordinate internal and external meetings, and prepare reports or briefing materials.
• Draft and manage correspondence, presentations, and official documentation.
• Oversee recruitment, onboarding, performance reviews, and staff development initiatives.
• Maintain up-to-date personnel records, contracts, and compliance documentation.
• Monitor employee attendance, manage leave schedules, and support staff welfare programs.
• Support in conflict resolution, team structure development, and adherence to internal policies.
• Serve as the first point of contact for clients, suppliers, and partners.
• Answer and direct phone calls professionally and manage all front office communication.
• Ensure the reception and meeting areas reflect the company’s brand and values.
• Oversee procurement of office supplies and operational materials.
• Ensure office systems (filing, inventory, communications) run smoothly.
• Liaise with transport, logistics, and external service providers to coordinate daily operations.
• Supervise support staff including drivers, office assistants, and cleaners.
• Coordinate official communications, company notices, and executive memos.
• Support Directors in planning corporate events, meetings, or external engagements.
• Maintain confidentiality and represent the company with professionalism.

• Professional Communication (English and Kiswahili)
• People Management
• Organizational Excellence
• MS Office Proficiency (Excel, Outlook, Word)
• Discretion & Integrity
• Self-Driven

• Bachelor’s Degree or Higher Diploma in Business Administration, HR Management, Communications, or a related field.
• Minimum 3 years of relevant experience in an administrative, HR, or front office coordination role.
• Experience in a dynamic, fast-paced work environment with multiple reporting lines is an added advantage.