Background information about the job or company (e.g., role context, company overview)

Created in 2012, FSD Africa is a £30 million financial sector development programme or 'FSD’ based in Nairobi. It is funded by the UK Government’s Department for International Development (DFID). FSD Africa aims to reduce poverty across sub-Saharan Africa by building financial markets that are efficient, robust and inclusive.

Responsibilities or duties

Accounting and Financial Reporting:

Ensure accurate and timely entry and posting of AFIYA financial data into the accounting system to support informed decision-making and ensure compliance with all applicable laws, regulations, and standards:

• Enter financial data into the accounting system in an accurate and timely manner; ensuring all the necessary approvals have been completed.
• Support the Assistant Manager, Financial Accounting in the preparation of financial statements. E.g. drafting project accounts for review.
• Assist the Assistant Manager, Financial Accounting with tracking the cashflows forecasts.
• Assist the Assistant Manager, Financial Accounting in reviewing vendor invoices and balances ensuring the creditor aging is in line with the organisations policies.
• Complete month-end close activities; including bank reconciliations and monthly adjustments for accruals, unbilled expenses, and prepayments by the 3rd working day of the following month to maintain an accurate and up-to-date general ledger.
• Review, maintain, and reconcile general ledger and sub-ledger accounts within the accounting system.
• Ensure project closures are processed accurately and submitted on time.
• Reconcile vendor statements against payment records to ensure completeness and accuracy.

Disbursement of Payments:

Contribute to an efficient payment system by ensuring that AFIYA payments to staff, vendors, service providers and other stakeholders are made accurately, on time and with good customer service.

• Review AFIYA payment documentation to ensure payments are processed promptly and in line with FSD Africa’s financial procedures, including required verification and approva
• Review and verify payment requests in the syst
• Verifying submitted accompanying documents
• Obtaining authorised signatories as required
• Prepare payment vouchers ensuring their completeness and accuracy.
• Take responsibility for ensuring that all taxes and statutory payments are accurately calculated and paid. These include (WHT, WVAT, WHT on Rent Income) and ensure timely payment in line with existing policies, procedures and statutory regulations.
• Promptly follow up on queries regarding any delay in payment and update the various stakeholders if there is any delay in payments.
• Manage payment tracker in the ERP system to ensure compliance FSD Africa’s SLA..
• Maintain and ensure timely reconciliation and replenishment of petty cash in compliance with FSD Africa’s policy.

Finance Records Keeping and Management:

Provide financial administrative support to the AFIYA team to facilitate the fluid and efficient day to day operations; manage the archive of financial records, ensuring that all documentation is secured confidentially and can be easily retrieved as required.

• Support the Assistant, Manager Financial Accounting in gathering supporting documentation that will be used to respond to queries raised by stakeholders.
• Support with providing timely and accurate audit information

Assets Management and Verification:

Ensure that AFIYA fixed assets are recorded and verified, and that the fixed asset register is accurate and reconciled to the general ledger.

• Receive, tag, and update the asset register with purchased assets.
• Manage assets storage and issuance.
• Take full participation in the asset verification exercises.
• Ensure that the Fixed Asset Register is accurate and reconciled to the general ledger.
• Monitor the movement of assets; keeping track of all the items being procured, transferred and disposed off.

Risk, Compliance & Audit support

Contribute to the successful conduct of AFIYA internal and external audits by providing FSD Africa’s finance team with logistical support (scheduling) and information.

• Manage the finance records; ensuring that all required information is on file and retained for the statutory time period in compliance with FSD Africa's data management policies.
• Ensure that all legal/statutory requirements associated with the FSD Africa's finance are fulfilled (especially pertaining to record keeping and reporting).
• Support in the preparation of audit schedules in preparation for the annual external audit and respond to internal and external audit queries during the audit exercises.
• Support in the implementation of the recommended audit actions.
• Participate in identifying financial risks, and threats pertaining to financial processes and systems of the organisation.
• Carry out any other duties or special assignments as assigned by the Management.

Qualifications or requirements (e.g., education, skills)

Qualifications and Education

• Minimum of Bachelor's degree with 1 year of experience or High Diploma with 2 years in commerce, Finance or Business-related discipline.
• Professional certification is an added advantage.

Essential Experience, Knowledge, and Skills

• At least one year’s administration work experience in a first paced finance environment of a donor funded organisation.
• Proven, strong organisational skills, including the ability to self-start, prioritise and proactively respond to evolving/ unfolding demands
• Working knowledge of accounting ERP systems, with experience in Microsoft Dynamics 365 considered an added advantage.
• Experience in managing processes and analysing information
• Demonstrably strong customer focus
• Good communication skills (written and spoken)

• Enter financial data into the accounting system in an accurate and timely manner; ensuring all the necessary approvals have been completed.
• Support the Assistant Manager, Financial Accounting in the preparation of financial statements. E.g. drafting project accounts for review.
• Assist the Assistant Manager, Financial Accounting with tracking the cashflows forecasts.
• Assist the Assistant Manager, Financial Accounting in reviewing vendor invoices and balances ensuring the creditor aging is in line with the organisations policies.
• Complete month-end close activities; including bank reconciliations and monthly adjustments for accruals, unbilled expenses, and prepayments by the 3rd working day of the following month to maintain an accurate and up-to-date general ledger.
• Review, maintain, and reconcile general ledger and sub-ledger accounts within the accounting system.
• Ensure project closures are processed accurately and submitted on time.
• Reconcile vendor statements against payment records to ensure completeness and accuracy.
• Review AFIYA payment documentation to ensure payments are processed promptly and in line with FSD Africa’s financial procedures, including required verification and approva
• Review and verify payment requests in the syst
• Verifying submitted accompanying documents
• Obtaining authorised signatories as required
• Prepare payment vouchers ensuring their completeness and accuracy.
• Take responsibility for ensuring that all taxes and statutory payments are accurately calculated and paid. These include (WHT, WVAT, WHT on Rent Income) and ensure timely payment in line with existing policies, procedures and statutory regulations.
• Promptly follow up on queries regarding any delay in payment and update the various stakeholders if there is any delay in payments.
• Manage payment tracker in the ERP system to ensure compliance FSD Africa’s SLA..
• Maintain and ensure timely reconciliation and replenishment of petty cash in compliance with FSD Africa’s policy.
• Support the Assistant, Manager Financial Accounting in gathering supporting documentation that will be used to respond to queries raised by stakeholders.
• Support with providing timely and accurate audit information
• Receive, tag, and update the asset register with purchased assets.
• Manage assets storage and issuance.
• Take full participation in the asset verification exercises.
• Ensure that the Fixed Asset Register is accurate and reconciled to the general ledger.
• Monitor the movement of assets; keeping track of all the items being procured, transferred and disposed off.
• Manage the finance records; ensuring that all required information is on file and retained for the statutory time period in compliance with FSD Africa's data management policies.
• Ensure that all legal/statutory requirements associated with the FSD Africa's finance are fulfilled (especially pertaining to record keeping and reporting).
• Support in the preparation of audit schedules in preparation for the annual external audit and respond to internal and external audit queries during the audit exercises.
• Support in the implementation of the recommended audit actions.
• Participate in identifying financial risks, and threats pertaining to financial processes and systems of the organisation.
• Carry out any other duties or special assignments as assigned by the Management.

• Proven, strong organisational skills, including the ability to self-start, prioritise and proactively respond to evolving/ unfolding demands
• Working knowledge of accounting ERP systems, with experience in Microsoft Dynamics 365 considered an added advantage.
• Experience in managing processes and analysing information
• Demonstrably strong customer focus
• Good communication skills (written and spoken)

• Minimum of Bachelor's degree with 1 year of experience or High Diploma with 2 years in commerce, Finance or Business-related discipline.
• Professional certification is an added advantage.
• At least one year’s administration work experience in a first paced finance environment of a donor funded organisation.