About the Role

To support the finance function by ensuring timely, accurate processing of supplier invoices, payments, and reconciliations in line with company policies and financial controls.

The Job responsibilities.

Invoice Processing

• Receive, verify, and post supplier invoices into the accounting system.
• Match invoices to purchase orders and delivery notes.
• Resolve discrepancies with procurement and suppliers.

Payments Management

• Prepare payment schedules (cheques, EFT, RTGS, mobile payments). Ensure timely payments in accordance with agreed credit terms. Obtain required approvals before processing payments.

Reconciliations

• Perform supplier statement reconciliations monthly.
• Investigate and resolve outstanding balances and variances.

Records & Compliance

• Maintain accurate and organized accounts payable records. Ensure compliance with internal controls, tax regulations, and company policies.
• Support audit processes by providing required documentation.

Reporting

• Prepare AP ageing reports.
• Assist in month-end closing activities.
• Provide payment and expenditure analysis as required.

Stakeholder Management

• Respond to supplier queries professionally and promptly.
• Liaise with procurement, stores, and other departments on invoice matters.

Key Performance Indicators (KPIs)

• Invoice processing turnaround time
• Accuracy rate in postings
• Timeliness of payments
• Number of reconciliation discrepancies
• Audit compliance score

Candidate's profile

• Diploma or Bachelor's degree in Accounting, Finance, or related field CPA Part II (or equivalent) preferred
• 2-3 years' experience in accounts payable or finance role
• Experience with ERP/accounting systems

• Receive, verify, and post supplier invoices into the accounting system.
• Match invoices to purchase orders and delivery notes.
• Resolve discrepancies with procurement and suppliers.
• Prepare payment schedules (cheques, EFT, RTGS, mobile payments). Ensure timely payments in accordance with agreed credit terms. Obtain required approvals before processing payments.
• Perform supplier statement reconciliations monthly.
• Investigate and resolve outstanding balances and variances.
• Maintain accurate and organized accounts payable records. Ensure compliance with internal controls, tax regulations, and company policies.
• Support audit processes by providing required documentation.
• Prepare AP ageing reports.
• Assist in month-end closing activities.
• Provide payment and expenditure analysis as required.
• Respond to supplier queries professionally and promptly.
• Liaise with procurement, stores, and other departments on invoice matters.

• Experience with ERP/accounting systems

• Diploma or Bachelor's degree in Accounting, Finance, or related field
• CPA Part II (or equivalent) preferred