Job Purpose

The overall purpose of this role is to support the hospitals financial operations by ensuring accurate billing, timely payment processing, and effective reconciliation of accounts. It involves maintaining up-to-date financial records, verifying patient and supplier transactions, and ensuring compliance with internal policies and regulatory standards. The role contributes to revenue assurance through diligent review of claims and bills, and supports audit readiness by organizing financial documentation.

Key Responsibilities

Patient Billing & Revenue Assurance

• Verify patient bills to ensure they are complete, accurate and reflect the actual services rendered, cross-checking with treatment records and departmental reports before final posting.
• Review SHA claims to confirm eligibility, completeness of documentation and compliance with SHA submission protocols. Follow up on rejected or pending claims to support timely revenue collection.

Financial Reporting & Reconciliation

• Prepare discharge inns reports that summarize patient financial activity and support management in decision making and financial planning.
• Review monthly debtors reports to identify outstanding balances and trends. Conduct reconciliation exercises with patients, insurers and other stakeholders to resolve discrepancies and update financial records.
• Participate in monthly reconciliation of supplier statements to ensure that all payments, credits, and outstanding balances are accurately reflected in the accounting system.

Accounts Payable & Supplier Management

• Receive supplier invoices from the Stores Department and verify them against Internal Purchase Requisitions (IPRs), Local Purchase Orders (LPOs), and Goods Received Notes (GRNs). Ensure all invoices are properly supported and accurate before posting into the ERP system.
• Prepare payment vouchers for suppliers and other creditors, ensuring that all relevant bills and documentation are attached and properly authorized.
• Itemize supplier payments in their respective accounts and maintain clear records to ensure traceability and compliance with procurement procedures.

Qualifications & Experience

• CPA Part II/ACCA Part II.
• A minimum of two (2) years of relevant experience preferably in a hospital setting.

• Verify patient bills to ensure they are complete, accurate and reflect the actual services rendered, cross-checking with treatment records and departmental reports before final posting.
• Review SHA claims to confirm eligibility, completeness of documentation and compliance with SHA submission protocols. Follow up on rejected or pending claims to support timely revenue collection.
• Prepare discharge inns reports that summarize patient financial activity and support management in decision making and financial planning.
• Review monthly debtors reports to identify outstanding balances and trends. Conduct reconciliation exercises with patients, insurers and other stakeholders to resolve discrepancies and update financial records.
• Participate in monthly reconciliation of supplier statements to ensure that all payments, credits, and outstanding balances are accurately reflected in the accounting system.
• Receive supplier invoices from the Stores Department and verify them against Internal Purchase Requisitions (IPRs), Local Purchase Orders (LPOs), and Goods Received Notes (GRNs). Ensure all invoices are properly supported and accurate before posting into the ERP system.
• Prepare payment vouchers for suppliers and other creditors, ensuring that all relevant bills and documentation are attached and properly authorized.
• Itemize supplier payments in their respective accounts and maintain clear records to ensure traceability and compliance with procurement procedures.

• CPA Part II/ACCA Part II.
• A minimum of two (2) years of relevant experience preferably in a hospital setting.