Vacancy title:
Assistant Director, Human Resource And Administration

[Type: FULL_TIME, Industry: Transportation, Distribution, and Logistics, Category: Admin & Office]

Jobs at:
Kenya Maritime Authority

Deadline of this Job:
Monday, October 6 2025

Duty Station:
Kenya | Nairobi | Kenya

Summary
Date Posted: Monday, September 22 2025, Base Salary: Not Disclosed

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JOB DETAILS:

Job Description

Duties and responsibilities

• Guiding the development, interpretation, implementation and review of human resource management and administration policies, standards and guidelines;
• Ensuring implementation of Terms and Conditions of service for the Authority; coordinating organizational development and job reviews;
• Managing staff recruitment, promotion, discipline and capacity building; developing, reviewing and coordinating implementation of welfare and other incentive schemes for the Authority;
• Monitoring the implementation of performance management systems; analyzing the staffing levels in the Authority and recommending proposals for succession planning and proper deployment;
• Coordinating the development and implementation of grievance handling mechanisms
• Initiating best practices in the management of human resource function.
• Championing change management programmes in the Authority;
• Monitoring and evaluating the effectiveness of training and development programmes; and
• Leading the Authority in formulating and implementing efficient Performance Management Systems
• Overseeing the implementation of administration policies, rules, standards and regulations;
• Managing and maintaining the assets register of the Authority;
• Monitoring adherence and implementation of the departmental work plans;
• Oversee the Administration and Records Management functions of the Authority
• Overseeing the provision of security for premises and staff
• Overseeing the design, implementation and periodic review of security systems;
• Preparation and submission of quarterly reports on administration within the Authority
• Preparation and submission of quarterly reports on performance target setting and appraisal for staff within the Section.
• Coordinating office management services, office accommodation, transport and logistics;
• Coordinating the investigation of incidents of security lapses in the Authority in liaison with the Police and other security agencies;
• Making arrangements for the acquisition of legal documents, such as motor vehicles, assets, insurance and licenses in liaison with the Legal unit and other relevant agencies

Person Specifications

For appointment to this grade, an officer must: -

• Bachelor’s degree in any of the following disciplines: Human Resource Management, Business Administration or equivalent qualifications from a recognized institution;
• Master’s degree in any of the following disciplines:- Human Resource Management, Administration, Business Administration, qualifications or equivalent qualification from recognized institution will be an added advantage;
• Certificate in Management Course or its equivalent lasting not less than four (4) weeks;
• Membership of the Institute of Human Resource Management in good standing
• Should have relevant experience of three (3) years;
• Proficiency in computer applications;
• Demonstrated results in work performance;
• Good communication skills.

Work Hours: 8

Experience in Months: 36

Level of Education: bachelor degree

Job application procedure

How to Apply

1. Each application should be accompanied with a detailed curriculum vitae, copies of relevant academic and professional certificates and transcripts, National Identity Card or Passport, testimonials and other relevant supporting documents.
2. An applicant must clearly indicate the reference number for the position applied for and submit in either of the following ways:
   1. Hard copy applications for positions should be addressed to the Chairman of the Board, Kenya Maritime Authority.
   2. Online applications should be emailed in PDF format (as one running document) to: assitdirectors@kma.go.ke
   3. Post applications should be sent to:
      Chairman, Board of Directors,
      Kenya Maritime Authority,
      KMA Towers along Mbaraki Road (next to the Little Theatre),
      P.O. Box 95076 – 80104,
      MOMBASA.

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