Background information about the job or company (e.g., role context, company overview)

Assistant Finance Officer at Technical University of Mombasa Enterprise Limited

Responsibilities or duties

• Preparing and verifying payment vouchers as well as revenue vouchers and submitting them for processing in accordance with the laid-down rules and regulations;
• Recording and processing financial transactions accurately and in a timely manner;
• Supporting the preparation of budgets, cash-flow projections and financial schedules;
• Processing invoices, payment vouchers, receipts and other financial documentation;
• Assisting in monitoring revenue, expenditure, receivables and payables across the Company's business units;
• Supporting the preparation of statutory returns and other financial compliance requirements;
• Assisting with audit preparations and responding to requests for financial information;
• Assist the Finance Officer in the preparation of Board financial reports and management accounts;
• Ensuring proper up-to-date filing and safeguarding of financial records and supporting documents;
• Process all assigned financial transactions in the Enterprise Resource Planning (ERP) system and reconcile all bank and cash accounts monthly;
• Process payments to suppliers and service providers accurately and promptly;
• Ensure all invoices have proper supporting documentation from the Procurement Department and are received and recorded in the ERP system;
• Record all payments and receipts in ledgers, cashbooks, vote books and registers;
• Maintain registers of documents received and dispatched;
• Facilitate release of cheques to suppliers;
• Assist the Human Resource Department in verification of the monthly payroll;
• Maintain the accounting registry;
• Responsible for petty cash and imprest management, including maintenance of petty cash records;
• Ensure accurate and timely computation and remittance of statutory requirements;
• Prepare weekly and monthly reports on payables and expenses;
• Prepare tax computations, statutory returns and ensure compliance with KRA requirements;
• Record accounts payable and accounts receivable;
• Participate in quarterly and annual audits; and
• Perform any other duties and responsibilities as may be assigned from time to time by your immediate supervisor or other persons in authority

Qualifications or requirements (e.g., education, skills)

• Possess a Bachelor's Degree in Finance/Accounting or Economics or equivalent from a recognized University
• Have working experience using ERP systems such as Odoo, SAP, Oracle, Microsoft Dynamics, ERPNext or similar
• Advanced MS Excel skills

Experience needed

2 years

Additional Advantage:

• Certified Public Accountants of Kenya (CPA-K)
• Member of the Institute of Certified Public Accountants of Kenya (ICPAK) in Good Standing or any other recognized professional bod

• Preparing and verifying payment vouchers as well as revenue vouchers and submitting them for processing in accordance with the laid-down rules and regulations;
• Recording and processing financial transactions accurately and in a timely manner;
• Supporting the preparation of budgets, cash-flow projections and financial schedules;
• Processing invoices, payment vouchers, receipts and other financial documentation;
• Assisting in monitoring revenue, expenditure, receivables and payables across the Company's business units;
• Supporting the preparation of statutory returns and other financial compliance requirements;
• Assisting with audit preparations and responding to requests for financial information;
• Assist the Finance Officer in the preparation of Board financial reports and management accounts;
• Ensuring proper up-to-date filing and safeguarding of financial records and supporting documents;
• Process all assigned financial transactions in the Enterprise Resource Planning (ERP) system and reconcile all bank and cash accounts monthly;
• Process payments to suppliers and service providers accurately and promptly;
• Ensure all invoices have proper supporting documentation from the Procurement Department and are received and recorded in the ERP system;
• Record all payments and receipts in ledgers, cashbooks, vote books and registers;
• Maintain registers of documents received and dispatched;
• Facilitate release of cheques to suppliers;
• Assist the Human Resource Department in verification of the monthly payroll;
• Maintain the accounting registry;
• Responsible for petty cash and imprest management, including maintenance of petty cash records;
• Ensure accurate and timely computation and remittance of statutory requirements;
• Prepare weekly and monthly reports on payables and expenses;
• Prepare tax computations, statutory returns and ensure compliance with KRA requirements;
• Record accounts payable and accounts receivable;
• Participate in quarterly and annual audits; and
• Perform any other duties and responsibilities as may be assigned from time to time by your immediate supervisor or other persons in authority

• ERP systems (Odoo, SAP, Oracle, Microsoft Dynamics, ERPNext or similar)
• Advanced MS Excel skills

• Bachelor's Degree in Finance/Accounting or Economics or equivalent from a recognized University
• Certified Public Accountants of Kenya (CPA-K)
• Member of the Institute of Certified Public Accountants of Kenya (ICPAK) in Good Standing or any other recognized professional body