Assistant II HR Operations

2025-11-03T13:48:56+00:00

FULL_TIME

Nonprofit, and NGO

Human Resources

2025-11-17T17:00:00+00:00

Kenya

8

The HR Assistant, Operations, supports the daily functions of the HR department, ensuring smooth and efficient HR operations. The role will support recruitment & onboarding processes, maintain HR records, manage employee benefits, payroll management, and ensure compliance to organisation policies and labor laws.

Support the recruitment and selection process of staff, interns and volunteers. Coordinate the pre-employment documentation and background checks and oversee all administrative arrangements for new hires. Organize and manage new employee orientation, onboarding and training sessions. Create and implement effective onboarding plans. Provide onboarding to new staff in HR policies and procedures. Implement HR policies and procedures ensuring compliance with laws and regulations and organization policies and procedures. Preparation of internal HR documents such as contracts, letters, and reports. Data Management & Reporting Maintain accurate and confidential employee records both physical files and digital records including payroll information. Oversee the leave & timesheet system ensuring optimal functioning at all times in liaison with the service provider. Provide training for new staff on HRIS systems and ensure optimal utilization by employees. Prepare monthly reports and monitor compliance to leave and timesheet policies and procedures. Contribute and support to ensure data quality in WeConnect

Teamwork: the ability to work effectively and collaborate with others; values and respects individual differences. Communication: demonstrates empathy and tact when communicating with others and uses a storytelling approach when appropriate. Results orientation: gets things done; takes proactive steps to achieve organizational goals and quality standards. Decision making: uses good judgement and critical thinking to evaluate problems and opportunities; reflects and innovates to improve decisions and outcomes. Resilience: thrives and grows in rapidly changing, demanding, and complex environments. Digital literacy: adopts and champions new technology to relevant contexts, stays aware of technological trends and embraces technological solutions to business challenges.

Bachelor’s degree in Human Resources Management, or Business Administration. Professional certification such as CHRP ongoing. Membership with the Institute of Human Resource Management (IHRM) Kenya. 2-4 years’ experience in HR operations in a similar role, ideally in the NGO sector. Working knowledge of HR operational functions and compliance requirements. Knowledge of Kenyan labor laws and statutory compliance standards

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