Background

Kenya Institute of Special Education (KISE) is a semi autonomous government agency of the Ministry of Education, Kenya. It was established through a Legal Notice No. 17 of 14th February 1986. The Institute is currently run by a council appointed by the Minister for Education. The Head of the Institute is the Director who is also the Secretary to the Council.

Responsibilities

Taking oral dictation

Ensuring the security of the office, files, equipment and documents

Handling Correspondences, mails and messages

Supervision of office cleanliness

Operating office equipment

Processing of word and data from manuscripts

Maintaining office diary and appointments

Handling telephone calls and attending to visitors/clients

Ensuring order, neatness of office and facility

Managing office records and documents to ensure easy access

Maintaining confidentiality to ensure the safety of the office information

Updating records of office documents

Handling office equipment and ensuring they are properly maintained

Qualifications / Work Experience

Professional

Proficiency in computer applications

Professional

Cumulative service period of six (6) years relevant work experience, three (3) of which should have been in the grade of Assistant Office Administrator I or in a comparable position

Academic

Diploma in Secretarial Studies from a recognized Institution

Academic

Business Education Single and Group Certificates (BES & GC) from the KNEC in the following subjects (Typewriting II (minimum 40 w.p.m) /Computerized Document Processing II, Business English II/Communications I, Office Practice II, Secretarial Duties II or Commerce II)

• Taking oral dictation
• Ensuring the security of the office, files, equipment and documents
• Handling Correspondences, mails and messages
• Supervision of office cleanliness
• Operating office equipment
• Processing of word and data from manuscripts
• Maintaining office diary and appointments
• Handling telephone calls and attending to visitors/clients
• Ensuring order, neatness of office and facility
• Managing office records and documents to ensure easy access
• Maintaining confidentiality to ensure the safety of the office information
• Updating records of office documents
• Handling office equipment and ensuring they are properly maintained

• Proficiency in computer applications

• Diploma in Secretarial Studies from a recognized Institution
• Business Education Single and Group Certificates (BES & GC) from the KNEC in the following subjects (Typewriting II (minimum 40 w.p.m) /Computerized Document Processing II, Business English II/Communications I, Office Practice II, Secretarial Duties II or Commerce II)