Vacancy title:
Assistant Office Administrator III

[Type: FULL_TIME, Industry: Education, and Training, Category: Admin & Office]

Jobs at:
Kenya Institute of Mass Communication

Deadline of this Job:
Tuesday, June 3 2025

Duty Station:
Nairobi | Nairobi | Kenya

Summary
Date Posted: Thursday, May 15 2025, Base Salary: Not Disclosed

Similar Jobs in Kenya
Learn more about Kenya Institute of Mass Communication
Kenya Institute of Mass Communication jobs in Kenya

JOB DETAILS:

REF NNO: KIMC/AOA/5/05/2025 

Job Description 

• This is the entry and training grade for this cadre. An officer at this level will work under  the guidance of a senior officer. 

Duties and responsibilities will entail: 

• Taking oral dictation; 
• Word and data processing; 
• Managing e-office; 
• Handling telephone calls and appointments; 
• Ensuring security of office records, documents and equipment; 
• Maintaining an up to date filing system in the office; 
• Operating office equipment; 
• Managing office protocol; 
• Managing office petty cash; and 
• Handling telephone calls and appointments. 

Person Specifications 

For appointment to this grade, a candidate must have: 

• Diploma in Secretarial Studies from the Kenya National Examinations Council (KNEC) or equivalent qualification from a recognized institution; 

OR 

• Business Education Single and Group Certificates (BES & GC) Stages I, II and III from the Kenya National Examinations Council in the following subjects: 
  • Typewriting III (Minimum 50 w.p.m.)/Computerized Document Processing III; 
  • Shorthand II (80 w.p.m); 
  • Business English II/ Communications 1; 
  • Secretarial Duties II; 
  • Commerce II; 
  • Office Management III/Office Administration and Management III; 
• Certificate in computer application skills 

Terms of Service 

• The successful candidate will be on Permanent and Pensionable terms of service.  - Kshs. 48,935/= per Minimum basic salary for this position will range from Kshs. 36,444  month exclusive of allowances. 

Work Hours: 8

Experience: No Requirements

Level of Education: associate degree

Job application procedure

Candidates who meet the above requirements are invited to send their applications quoting  the Job Reference Number, accompanied by an Application Letter, Detailed Curriculum Vitae,  Copies of Academic and Professional Certificates, National Identity Card, Transcripts and  Testimonials; Daytime Contacts, Full Names and Contacts of three (3) referees to be addressed  to: 

The Director/ CEO 

Kenya Institute of Mass Communication, Uholo Road (South B), Nairobi, 

Off Mombasa Road, 

P.O. Box 42422-00100, 

NAIROBI. 

The application should ONLY be hand delivered or posted) not later than 3rd June, 2025 at  5.00 pm. 

Only shortlisted candidates will be contacted for interviews. Canvassing will lead to automatic  disqualification. 

After interviews successful candidates will be required to obtain the following documents: 

• Certificate of good conduct from the Directorate of Criminal Investigations (DCI) 
• Tax compliance Certificate from Kenya Revenue Authority (KRA) 
• Clearance Certificate from Higher Education Loans Board (HELB) 
• Clearance from Ethics and Anti-Corruption Commission (EACC) 
• Clearance certificate from a Credit Reference Bureau (CRB) 

All Jobs | QUICK ALERT SUBSCRIPTION