Vacancy title:
Assistant Office Administrator II/Secretary

[Type: FULL_TIME, Industry: Education, and Training, Category: Admin & Office, Education]

Jobs at:
Pwani University

Deadline of this Job:
Tuesday, August 4 2026

Duty Station:
Kilifi | Kilifi

Summary
Date Posted: Friday, July 24 2026, Base Salary: Not Disclosed

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JOB DETAILS:

Background information about the job or company

Pwani University began as Kilifi Institute of Agriculture in 1984 though the first intake of 200 students for the Two Year Certificate Course in Agriculture and Home Economics was in July 1987. By 2007, Kilifi Institute of Agriculture had graduated 3,837 students. The Institute also hosted a number of Masters and PhD research students from other national un...

Qualifications or requirements

Academic Qualification

Diploma in Secretarial Studies/Business Administration/Business Management/Office Management or equivalent qualification from a recognised institution;

Professional Qualifications

The candidate must provide evidence in the following:

• Business English III/Communications II;
• Certificate course in supervisory skills/ development course or equivalent
• Commerce II
• Office Management III/Office Administration and Management III
• Office Practice II or Secretarial Duties II
• Shorthand III (100 w.p.m.)
• Typewriting III (minimum 50 w.p.m.) or Computerized Document Processing III

Experience needed

The candidate must have at least one (1) year work experience in the relevant field.

In addition, the candidate must have experience in handling the following:

• Verification of academic documents
• Filing of examination returns
• Assist in Budgeting and procurement planning within a department.
• Drafting official correspondence as advised
• Typesetting of examination drafts
• Handling telephone calls and appointments
• Security of office records, documents, and equipment
• Attend to visitors and inquiries

Any other provided details

Benefits for the above positions include a competitive basic salary, house allowance, medical cover for staff and dependants, life Insurance, opportunities for further development and training and other regular allowances as determined by SRC

Work Hours: 8

Experience in Months: 12

Level of Education: professional certificate

Job application procedure

Interested applicants should send four (4) copies of their application for the above positions. Applications and recommendations letters from referees should be addressed to

The Vice Chancellor

Pwani University

P. O Вox 195-80108, Kilifi

Application should include an up to date CV, providing details of age, marital status, academic and professional qualifications, work experience, present post and salary,  address, telephone, names and contacts of three referees who are knowledgeable about the competence of the applicant, copies of relevant certificates and testimonials

The deadline for submitting application is Tuesday 4th August 2026 Applications received later than this date will not be considered

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