Background

Through his appointment, there are offices under the office of the Archbishop that help him run the Archdiocese. These offices, known collectively as the Secretariat, are mandated with specific tasks that oversee the leadership and management of the clergy, parishes, enterprises and the Archdiocese as a whole.

Responsibilities

The Assistant Procurement Officer will work in close liaison with the Procurement Officer to facilitate procurement processes for the Archdiocese of Nyeri Hill Farm general operational needs.

The position shall facilitate procurement for the Farm, ensuring strict adherence to procurement policies and procedures and the timely, transparent acquisition of goods, works and services that deliver value for money.

Key Responsibilities

Procurement Planning & Sourcing

• Support preparation and periodic updating of procurement plans in liaison with the Procurement Officer
• Support sourcing and tendering processes, including preparation of RFQs/ RFPs and bid analysis
• Conduct market surveys and cost analyses to inform sourcing decisions and ensure value for money

Vendor, Donor, Compliance & Order Management

• Maintain and manage the supplier/ vendor database, including prequalification and performance evaluation
• Prepare quote analysis for the suppliers, clearly showing the award criteria applied and Process local purchase orders and follow up on delivery of goods and services
• Ensure procurement processes comply with ADN procurement guidelines and contractual requirements applicable to the Farm

Documentation & Reporting

• Maintain complete and up-to-date procurement documentation and records for all transactions
• Ensure compliance with internal procurement policies and procedures and support internal/ external procurement audits.

General Farm Procurement Support

• Facilitate procurement of goods, works and services for the Archdiocese of Nyeri Hill Farm's general operations
• Support budget tracking and expenditure monitoring for non-Project (Farm) procurement

Inventory Management

• Ensure stock availability, minimize carrying and ordering costs, reduce wastage and losses, maintain accurate inventory records, and support efficient organizational operations
• Asset Tagging & Register Management

Qualifications/Requirements

• Sound knowledge of procurement procedures, Regulations and donor compliance requirements;
• Negotiation and vendor management skills;
• Strong record-keeping, Analytical and report-writing skills; and
• Proficiency in MS Office and procurement/ inventory software.

Qualifications

• Diploma in Procurement and Supply Chain Management, Purchasing or a related field;
• Minimum of 2-3 years' relevant experience in procurement

• Support preparation and periodic updating of procurement plans in liaison with the Procurement Officer
• Support sourcing and tendering processes, including preparation of RFQs/ RFPs and bid analysis
• Conduct market surveys and cost analyses to inform sourcing decisions and ensure value for money
• Maintain and manage the supplier/ vendor database, including prequalification and performance evaluation
• Prepare quote analysis for the suppliers, clearly showing the award criteria applied and Process local purchase orders and follow up on delivery of goods and services
• Ensure procurement processes comply with ADN procurement guidelines and contractual requirements applicable to the Farm
• Maintain complete and up-to-date procurement documentation and records for all transactions
• Ensure compliance with internal procurement policies and procedures and support internal/ external procurement audits.
• Facilitate procurement of goods, works and services for the Archdiocese of Nyeri Hill Farm's general operations
• Support budget tracking and expenditure monitoring for non-Project (Farm) procurement
• Ensure stock availability, minimize carrying and ordering costs, reduce wastage and losses, maintain accurate inventory records, and support efficient organizational operations
• Asset Tagging & Register Management

• Negotiation and vendor management skills
• Strong record-keeping, Analytical and report-writing skills
• Proficiency in MS Office and procurement/ inventory software

• Diploma in Procurement and Supply Chain Management, Purchasing or a related field