Vacancy title:
Assistant Registrar (HR)

[Type: FULL_TIME, Industry: Education, and Training, Category: Admin & Office]

Jobs at:
Alupe University College

Deadline of this Job:
Monday, June 9 2025

Duty Station:
Kenya | Busia | Kenya

Summary
Date Posted: Wednesday, May 28 2025, Base Salary: Not Disclosed

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JOB DETAILS:

Alupe University College (AUC), which is a Constituent College of Moi University, is one of the newest University Colleges in the Country. It was established through the Alupe Legal Order Gazette Notice No 163 of 24th July 2015. Its Council was constituted vide special gazette notice No.136 of 7th November 2016. It was started following a request by the…

Minimum Qualification and Experience
For appointment to this grade, a candidate must have:

• Cumulative service period of six (6) years’ relevant work experience, three (3) of which should have been at the grade of Senior Administrative Assistant I or in a comparable position in an institution of higher learning or equivalent;
• Master’s Degree in Human Resource management;
• Certified Human Resource Professional (CHRP K) Certificate;
• Professional membership to Institute of Human Resource Management and in good standing; and
• Current Practicing Certificate;

Duties and responsibilities at this level will entail: –

• Advising and reporting to the Deputy Vice Chancellor (AFD) on all matters relating to functions of Human Resource Management;
• Preparing reports and making recommendations to the management on matters relating to HR;
• Ensuring safe custody of documents pertaining to human resource functions to ensure human capital data protection and easy retrieval;
• Overseeing the handling staff records relating to employees and dependents and subsequent forwarding of this to various service providers; in line with v. Drafting advertisements and overseeing recruitment and selection processes approved budget allocations and staff establishments in order to manage the wage bill;
• Processing of appointment letters for new employees and part-time letters lecturers;
• Inputting of staff data into the Enterprise Resource Planning (ERP);
• Preparing and implementing staff induction and orientation programmes for new employees;
• Preparing and implementing departmental annual budget, procurement and work plans;
• Overseeing processing staff annuål leave requests as stipulated in the terms of service;
• Handling all issues on staff disciplinary matters and provide a fair hearing to the concerned employee;
• Implementing staff training through staff training needs assessment;
• Implementing human resource policies to ensure processes and procedures are followed;
• Overseeing University staff performance appraisals:
• Coordinating staff welfare programmes to ensure welfare needs of employees are met on time;
• Overseeing processing of bank loans to staff by ensuring compliance to a third rule;
• Overseeing the efficient operation of personal registry, central registry and mail registry;
• Ensuring that all mails are delivered and official mails to the University are properly handled;
• Handling of staff insurance matters and group insurance;
• Offering secretarial services to the University Management Board;
• Supervision of staff, assigning duties, monitoring delivery levels and mentoring; and
• Dealing with matters which may from time to time be referred to HR by the management.

Work Hours: 8

Experience in Months: 72

Level of Education: bachelor degree

Job application procedure
Interested in applying for this job? Click here to submit your application now.

Applications should be accompanied by an application Letter, a detailed Curriculum Vitae and certified copies of relevant academic and professional certificates, National Identity Card or valid Passport, testimonials, e-mail addresses, telephone contacts and any other relevant supporting documents. Applicants if shortlisted must show up to date and valid evidence of compliance with provisions of Chapter 6 of the constitution of Kenya, with specific reference to clearance by the following bodies;

• Kenya Revenue Authority,
• Higher Education Loans Board,
• Ethics and Anti-Corruption Commission,
• Directorate of Criminal Investigation (Certificate of Good Conduct),
• Registered Credit Reference Bureau

Applicants should provide names, telephone numbers and contact addresses of three (3) referees and request their referees to send their confidential reports or addressed to the undersigned to be received on or before 9th June, 2025. Five hard copies should be sent by post or hand delivery to the Administration Registry at the Assistant Registrar (Human Resource and Administration) office and a soft copy in PDF format of the application documents with the reference numbers of the positions applied for clearly indicated. Applications should be addressed to the undersigned to be received on or before 9th June, 2025 by 5:00 p.m. Deputy Vice Chancellor (Administration, Finance and Development)

Alupe University
P.O. Box 845-50400 BUSIA (KENYA)

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