Background information about the job or company (e.g., role context, company overview)

Associate, Grants Accountant, AKU Finance

Responsibilities or duties

Work Closely with the Grants Manager and program staff, to ensure transactions are properly recorded and agree to the grant/contract agreement, while also ensuring sub-recipients/subcontracts costs are correctly captured.

Preparation of internal grants reports to be shared with the Principal Investigators.

Prepare donor reports as per their specifications and on a timely and accurate basis.

Prepare invoices and requests for payments to funding agencies and reconcile grant expenses to funder reports.

Ensure donors' compliance requirements are met with perfection.

Monitor sub-recipients. Review budgets and reimbursement requests for appropriateness, and ensure sub-recipients follow established administrative and financial policies, procedures, and sound business practices.

Working closely with the Grants Manager and Principal investigators to ensure that all project activities are allocated accurate costs and are reflected on the project budget.

Ensure that the budgets are prepared, taking into consideration the AKU policies and granting agencies' terms and conditions.

Exercise judgement to ensure that all decisions relating to research grant management are made in accordance with relevant rules, legislation, and policies and to check that the university’s best interests are served by the decisions.

Building Effective communication strategies with a variety of stakeholders and colleagues to ensure that information exchanges are timely, accurate and useful.

Facilitate Internal and external grant financial audit.

Provide support documentation and explanations required by Internal and external auditors for grants.

Review requisitions raised by the different departments to ensure spending is within the approved budgets.

Ensure all requisitions are adequately supported and approved by the department heads.

Ensure requisitions are done in a timely manner and charged correctly.

Pass Journal Entries in Ledger related to grants.

Review Trial Balance of Grants and prepare reports accordingly.

Maintain efficient electronic and paper filing systems for financial records and submit required documents to relevant donors.

Any other task assigned by management.

Qualifications or requirements (e.g., education, skills)

Undergraduate degree in Business Administration /Accounting or Finance

CPAK/ ACCA qualifications

Experience needed

2-3 years of professional experience in finance and accounting.

Prior experience in a granting agency will be an added advantage.

Excellent command of MS Excel and MS PowerPoint will be an added advantage.

• Work Closely with the Grants Manager and program staff, to ensure transactions are properly recorded and agree to the grant/contract agreement, while also ensuring sub-recipients/subcontracts costs are correctly captured.
• Preparation of internal grants reports to be shared with the Principal Investigators.
• Prepare donor reports as per their specifications and on a timely and accurate basis.
• Prepare invoices and requests for payments to funding agencies and reconcile grant expenses to funder reports.
• Ensure donors' compliance requirements are met with perfection.
• Monitor sub-recipients. Review budgets and reimbursement requests for appropriateness, and ensure sub-recipients follow established administrative and financial policies, procedures, and sound business practices.
• Working closely with the Grants Manager and Principal investigators to ensure that all project activities are allocated accurate costs and are reflected on the project budget.
• Ensure that the budgets are prepared, taking into consideration the AKU policies and granting agencies' terms and conditions.
• Exercise judgement to ensure that all decisions relating to research grant management are made in accordance with relevant rules, legislation, and policies and to check that the university’s best interests are served by the decisions.
• Building Effective communication strategies with a variety of stakeholders and colleagues to ensure that information exchanges are timely, accurate and useful.
• Facilitate Internal and external grant financial audit.
• Provide support documentation and explanations required by Internal and external auditors for grants.
• Review requisitions raised by the different departments to ensure spending is within the approved budgets.
• Ensure all requisitions are adequately supported and approved by the department heads.
• Ensure requisitions are done in a timely manner and charged correctly.
• Pass Journal Entries in Ledger related to grants.
• Review Trial Balance of Grants and prepare reports accordingly.
• Maintain efficient electronic and paper filing systems for financial records and submit required documents to relevant donors.
• Any other task assigned by management.

• Excellent command of MS Excel and MS PowerPoint

• Undergraduate degree in Business Administration /Accounting or Finance
• CPAK/ ACCA qualifications