Responsibilities or duties

Reporting to Senior Accountant the holder of the position will deal with the following vital areas such as stock taking, asset verification and payment processing among others.

Financial Transactions & Ledger Management

• Process and post accurate general ledger entries, including journals and cash transactions, in the University ERP.
• Prepare and submit journal entries for review and approval in line with established authorization protocols.
• Draft payment vouchers and ensure completeness and accuracy prior to approval.
• Perform timely and accurate revenue recognition and posting to the relevant ledger accounts.

Student Accounts Management

• Maintain accurate and up-to-date student accounts, including billing, adjustments, and reconciliations.
• Facilitate financial clearance of students, including lifting financial holds where applicable.
• Process student refunds in a timely and compliant manner.
• Provide accurate account balances and issue official receipts to students.

Receivables & Debt Management

• Monitor and follow up on outstanding student debts through structured communication channels (calls, emails, SMS).
• Prepare detailed ageing reports on long-outstanding debts and recommend recovery actions.
• Analyze student account data, including compliance-related reporting (e.g., unclaimed financial assets).
• Develop and maintain tracking tools to enhance debt collection efficiency and reporting.

Cash Management & Banking Operations

• Receive, verify, and record revenue collections at cashier points.
• Prepare daily collection reports and post cash journals accurately.
• Ensure safe custody of cash and cheques and perform daily banking of collections.
• Prepare and submit daily banking reports for review by the Treasury function.

Reconciliations & Controls

• Prepare periodic reconciliations (e.g., general ledger, cash, and other control accounts) for review.
• Conduct stock takes (adhoc, monthly, and annual) and fixed asset verifications.
• Maintain proper documentation and audit trails for all financial transactions.

Records Management & Compliance

• Ensure proper filing, safekeeping, and retrieval of financial documents within the department.
• Maintain records related to financial operations, including backup and audit documentation.
• Support adherence to internal controls, policies, and regulatory requirements.

Customer Service & Stakeholder Support

• Work collaboratively with student accounts and other departments to ensure efficient service delivery.
• Provide timely and accurate financial information to students and internal stakeholders.

Qualifications or requirements (e.g., education, skills)

Educational/Professional Qualifications and Experience

• Bachelor’s degree in Accounting/Finance and CPA II/ ACCA II OR CPA-Finalist / ACCA Finalist.
• Proficiency in computer applications.

Experience needed

I Year experience in busy Accounts/Finance department.

Personal Attributes & Competencies

• Excellent communication skills.
• Excellent analytical skills with attention to details
• Cross-cultural interpersonal skills.
• Confidentiality and integrity.
• Team player with excellent interpersonal skills;
• Customer service and etiquette
• Proactive and with proven ability to take instructions and execute.
• Self motivated.
• Flexibility to adjust to dynamic work environment.

• Process and post accurate general ledger entries, including journals and cash transactions, in the University ERP.
• Prepare and submit journal entries for review and approval in line with established authorization protocols.
• Draft payment vouchers and ensure completeness and accuracy prior to approval.
• Perform timely and accurate revenue recognition and posting to the relevant ledger accounts.
• Maintain accurate and up-to-date student accounts, including billing, adjustments, and reconciliations.
• Facilitate financial clearance of students, including lifting financial holds where applicable.
• Process student refunds in a timely and compliant manner.
• Provide accurate account balances and issue official receipts to students.
• Monitor and follow up on outstanding student debts through structured communication channels (calls, emails, SMS).
• Prepare detailed ageing reports on long-outstanding debts and recommend recovery actions.
• Analyze student account data, including compliance-related reporting (e.g., unclaimed financial assets).
• Develop and maintain tracking tools to enhance debt collection efficiency and reporting.
• Receive, verify, and record revenue collections at cashier points.
• Prepare daily collection reports and post cash journals accurately.
• Ensure safe custody of cash and cheques and perform daily banking of collections.
• Prepare and submit daily banking reports for review by the Treasury function.
• Prepare periodic reconciliations (e.g., general ledger, cash, and other control accounts) for review.
• Conduct stock takes (adhoc, monthly, and annual) and fixed asset verifications.
• Maintain proper documentation and audit trails for all financial transactions.
• Ensure proper filing, safekeeping, and retrieval of financial documents within the department.
• Maintain records related to financial operations, including backup and audit documentation.
• Support adherence to internal controls, policies, and regulatory requirements.
• Work collaboratively with student accounts and other departments to ensure efficient service delivery.
• Provide timely and accurate financial information to students and internal stakeholders.

• Excellent communication skills.
• Excellent analytical skills with attention to details
• Cross-cultural interpersonal skills.
• Confidentiality and integrity.
• Team player with excellent interpersonal skills;
• Customer service and etiquette
• Proactive and with proven ability to take instructions and execute.
• Self motivated.
• Flexibility to adjust to dynamic work environment.

• Bachelor’s degree in Accounting/Finance and CPA II/ ACCA II OR CPA-Finalist / ACCA Finalist.
• Proficiency in computer applications.