Background information about the job or company:

The job holder is responsible for providing administrative and operational support within a specific school or faculty of the university, ensuring smooth day-to-day operations, accurate record keeping, and timely communication between faculty, students, and other administrative units.

Responsibilities or duties:

• Coordinate the preparation and dissemination of academic timetables and examination schedules.
• Assist in compiling and submitting reports such as course evaluations, faculty workload, and assessment results.
• Support the management of course materials and learning resources in liaison with faculty.
• Assist in student registration, course scheduling, and class list preparation.
• Respond to student inquiries regarding academic policies, class schedules, and other administrative concerns.
• Maintain accurate student records and support academic advising processes.
• Assist in managing the school’s daily administrative functions, including scheduling meetings, handling correspondence, and managing calendars.
• Support faculty with logistical and administrative needs related to teaching, exams, and student engagement.
• Serve as a point of contact between the school and other departments (e.g., Registrar, Finance, IT).
• Facilitate communication between the school, students, and faculty to ensure a timely flow of information.
• Coordinate internal and external meetings, events, and academic functions.
• Maintain up-to-date and accurate documentation and filing systems for academic and administrative records.
• Generate reports and data summaries as required by the School Administrator or Dean.

Qualifications or requirements:

• Bachelor’s degree in business or related field

Experience needed:

At least 2 years’ work experience in an administrative role

• Coordinate the preparation and dissemination of academic timetables and examination schedules.
• Assist in compiling and submitting reports such as course evaluations, faculty workload, and assessment results.
• Support the management of course materials and learning resources in liaison with faculty.
• Assist in student registration, course scheduling, and class list preparation.
• Respond to student inquiries regarding academic policies, class schedules, and other administrative concerns.
• Maintain accurate student records and support academic advising processes.
• Assist in managing the school’s daily administrative functions, including scheduling meetings, handling correspondence, and managing calendars.
• Support faculty with logistical and administrative needs related to teaching, exams, and student engagement.
• Serve as a point of contact between the school and other departments (e.g., Registrar, Finance, IT).
• Facilitate communication between the school, students, and faculty to ensure a timely flow of information.
• Coordinate internal and external meetings, events, and academic functions.
• Maintain up-to-date and accurate documentation and filing systems for academic and administrative records.
• Generate reports and data summaries as required by the School Administrator or Dean.

• Bachelor’s degree in business or related field