About the role

The role covers the employee life cycle from onboarding to exit, keeps employee records and HR systems accurate, and handles first line queries from employees and line managers. It suits someone early in an HR career who wants to learn business partnering by doing the operational work that sits underneath it, with guidance from an experienced HRBP.

What you will be expected to do:

Employee records and systems

Keep employee data accurate and current on the HR information system. Process joiners, movers and leavers, prepare contracts and letters, and keep employee files complete and secure.

Onboarding

Coordinate inductions for new joiners, prepare their paperwork and system access ahead of day one, and check in with them through probation.

First line employee queries

Answer employee questions on policy, leave, medical cover and benefits within set turnaround times. Refer matters that need advisory input to the HR Business Partner.

Hiring assistance

Coordinate interview scheduling, candidate communication, reference and background checks, and offer documentation for roles in your business unit.

Employee relations assistance

Take accurate minutes at disciplinary and grievance meetings, maintain case files, and track review dates for probation and performance improvement plans.

People reporting

Prepare monthly headcount, leave, attrition and probation reports, and flag anything that looks wrong in the data.

Engagement and culture

Assist with engagement activities, wellbeing sessions and policy awareness sessions for your business unit.

You might be a strong candidate if you have:

• A degree in Human Resource Management or a related field.
• 1 to 2 years of HR experience, which can include an internship, attachment or HR assistant role.
• Registration with the Institute of Human Resource Management (an added advantage).
• Strong organizational and attention-to-detail skills, with the ability to manage multiple requests simultaneously without losing track of any.
• Discretion when handling private employee information and maintain appropriate privacy at all times.
• Strong written and verbal communication skills, with the ability to communicate clearly and professionally with employees at all levels.
• Experience interacting with HRIS systems and proficiency in computer applications.

• Keep employee data accurate and current on the HR information system. Process joiners, movers and leavers, prepare contracts and letters, and keep employee files complete and secure.
• Coordinate inductions for new joiners, prepare their paperwork and system access ahead of day one, and check in with them through probation.
• Answer employee questions on policy, leave, medical cover and benefits within set turnaround times. Refer matters that need advisory input to the HR Business Partner.
• Coordinate interview scheduling, candidate communication, reference and background checks, and offer documentation for roles in your business unit.
• Take accurate minutes at disciplinary and grievance meetings, maintain case files, and track review dates for probation and performance improvement plans.
• Prepare monthly headcount, leave, attrition and probation reports, and flag anything that looks wrong in the data.
• Assist with engagement activities, wellbeing sessions and policy awareness sessions for your business unit.

• Strong organizational and attention-to-detail skills
• Ability to manage multiple requests simultaneously without losing track of any
• Discretion when handling private employee information
• Strong written and verbal communication skills
• Experience interacting with HRIS systems
• Proficiency in computer applications

• A degree in Human Resource Management or a related field.
• 1 to 2 years of HR experience, which can include an internship, attachment or HR assistant role.
• Registration with the Institute of Human Resource Management (an added advantage).