Career Options Limited is a leading recruitment-consulting firm based in Nairobi Kenya and offering specialized services to effectively manage the entire recruitment process for companies based in Africa and Middle East. We cover various business verticals like Oil and Gas, Power, Green Energy, Engineering, Retail, FMCG, Information Technology, Banking an...

Bookkeeper / Accounts Assistant

Job Type

Full Time

Qualification

BA/BSc/HND , Diploma

Experience

Location

Nairobi

Job Field

Finance / Accounting / Audit

We are seeking a detail-oriented and reliable Bookkeeper / Accounts Assistant to support the financial and operational administration of our business and associated operations.

Key Deliverables

Bookkeeping & Financial Records Management

Record and maintain accurate financial transactions within the Company’s accounting system.

Review bank statements and categorise income and expenses accurately tsupport financial reporting and analysis.

Ensure financial records are complete, organised, and up tdate for review by the external Accountant.

Assist with reconciliation of bank accounts, supplier payments, and operational expenses.

Contractor Payroll & Payment Support

Review system-generated, geo-tagged and time-stamped job completion records submitted by contractors tvalidate hours worked per job card.

Compile and maintain daily summaries of verified contractor work hours tsupport accurate fortnightly invoicing.

Prepare contractor work summaries and payment schedules tbe shared with contractors for invoice generation.

Assist with reviewing contractor invoices against verified work records before payment processing.

Maintain clear and auditable payroll support records treduce disputes and ensure transparency.

Operational Financial Support

Support preparation of payment schedules for contractors, suppliers, and service providers.

Assist with tracking operational costs such as fuel, tolls, consumables, and site-related expenses.

Maintain cost records tsupport business performance monitoring and budgeting.

Flag discrepancies, missing records, or inconsistencies for review by management or the Accountant.

Historical Transaction Review & Categorisation

Review historical bank statements and apply appropriate labels ttransactions for proper financial classification.

Support clean-up and organisation of prior financial data timprove reporting accuracy.

Ensure records are structured in a way that enables deeper accounting review,

compliance checks, and tax analysis by the Company’s Accountant.

Reporting & Documentation

Maintain updated bookkeeping and payroll support records on a daily basis tensure timely and accurate reporting.

Prepare clear weekly or fortnightly summaries highlighting:

• Completed bookkeeping tasks
• Contractor payment status
• Outstanding items or discrepancies

Ensure all documentation is properly filed and accessible for audit or review.

Systems & Data Management

Use designated accounting and operational systems (e.g., Xeror equivalent) accurately and consistently.

Handle financial and contractor data with confidentiality and professionalism.

Follow company data protection and access protocols when handling sensitive information.

Professional Qualifications

Finance, Accounting And Assurance Services

Diploma or Certificate in Accounting, Finance, Business Administration, or a related field

Prior experience in bookkeeping, accounts assistance, or payroll support is an advantage

Experience supporting contractor-based or service businesses is an added advantage

Familiarity with accounting software (e.g., Xero, QuickBooks) is desirable

Working Relationship

• Record and maintain accurate financial transactions within the Company’s accounting system.
• Review bank statements and categorise income and expenses accurately tsupport financial reporting and analysis.
• Ensure financial records are complete, organised, and up tdate for review by the external Accountant.
• Assist with reconciliation of bank accounts, supplier payments, and operational expenses.
• Review system-generated, geo-tagged and time-stamped job completion records submitted by contractors tvalidate hours worked per job card.
• Compile and maintain daily summaries of verified contractor work hours tsupport accurate fortnightly invoicing.
• Prepare contractor work summaries and payment schedules tbe shared with contractors for invoice generation.
• Assist with reviewing contractor invoices against verified work records before payment processing.
• Maintain clear and auditable payroll support records treduce disputes and ensure transparency.
• Support preparation of payment schedules for contractors, suppliers, and service providers.
• Assist with tracking operational costs such as fuel, tolls, consumables, and site-related expenses.
• Maintain cost records tsupport business performance monitoring and budgeting.
• Flag discrepancies, missing records, or inconsistencies for review by management or the Accountant.
• Review historical bank statements and apply appropriate labels ttransactions for proper financial classification.
• Support clean-up and organisation of prior financial data timprove reporting accuracy.
• Ensure records are structured in a way that enables deeper accounting review, compliance checks, and tax analysis by the Company’s Accountant.
• Maintain updated bookkeeping and payroll support records on a daily basis tensure timely and accurate reporting.
• Prepare clear weekly or fortnightly summaries highlighting: Completed bookkeeping tasks, Contractor payment status, Outstanding items or discrepancies.
• Ensure all documentation is properly filed and accessible for audit or review.
• Use designated accounting and operational systems (e.g., Xeror equivalent) accurately and consistently.
• Handle financial and contractor data with confidentiality and professionalism.
• Follow company data protection and access protocols when handling sensitive information.

• Familiarity with accounting software (e.g., Xero, QuickBooks) is desirable

• Diploma or Certificate in Accounting, Finance, Business Administration, or a related field
• Prior experience in bookkeeping, accounts assistance, or payroll support is an advantage
• Experience supporting contractor-based or service businesses is an added advantage