Branch Accountant

Purpose:

The Branch Accountant is responsible for managing and monitoring all financial activities of the store. This role ensures accuracy in financial reporting, proper stock control, adherence to accounting standards, and compliance with company policies. The Branch Accountant provides support to branch management by analyzing financial data, controlling costs, and safeguarding company assets.

Key Responsibilities

1. Financial Management & Reporting

• Prepare and maintain accurate branch financial records i.e sales, purchases, expenses, petty cash.
• Ensure timely preparation of daily, weekly, and monthly financial reports for submission to finance team.
• Reconcile customer accounts.
• Monitor and report on branch profitability, cash flow, and budget variances.

2. Sales & Receivables Management

• Verify daily sales collections, ensuring correct posting of receipts and invoices.
• Monitor customer credit accounts and follow up on outstanding debts.
• Ensure compliance with company policies on discounts, credit sales, and returns.

3. Payables & Expense Control

• Process supplier invoices and ensure timely payments in line with credit terms.
• Monitor branch expenses, ensuring proper authorization and cost control.
• Maintain accurate records of branch operational expenditures.

4. Stock & Asset Control

• Conduct periodic stock counts and reconcile with system records.
• Investigate stock variances, damages, and losses, and report findings to management.
• Ensure safeguarding of branch assets and oversee their proper utilization.

5. Compliance & Audit

• Ensure compliance with statutory requirements (VAT, WHT).
• Support both internal and external audit processes by providing required documentation.
• Implement and monitor adherence to internal controls and financial policies.

6. Teamwork & Support

• Work closely with the Branch Manager to support operational and financial decisions.
• Train and guide branch staff on financial and stock-related procedures.
• Provide recommendations for improving financial efficiency and accountability.

Key Requirements

• Bachelor’s degree in accounting, Finance, or related field.
• CPA or equivalent professional qualification (at least CPA II or III).
• Minimum 3–5 years’ experience in accounting, preferably in retail or FMCG.
• Proficiency in accounting software (e.g., QuickBooks, Sage, ERP systems) and Odoo.
• Strong knowledge of inventory management and internal controls.
• Excellent analytical, problem-solving, and communication skills.
• High level of integrity, accuracy, and attention to detail.

Key Competencies

• Strong numerical and analytical ability.
• Excellent organizational and reporting skills.
• Ability to work independently with minimal supervision.
• Strong interpersonal skills to collaborate with operations and sales teams.
• Ability to handle pressure and meet strict deadlines.

• Prepare and maintain accurate branch financial records i.e sales, purchases, expenses, petty cash.
• Ensure timely preparation of daily, weekly, and monthly financial reports for submission to finance team.
• Reconcile customer accounts.
• Monitor and report on branch profitability, cash flow, and budget variances.
• Verify daily sales collections, ensuring correct posting of receipts and invoices.
• Monitor customer credit accounts and follow up on outstanding debts.
• Ensure compliance with company policies on discounts, credit sales, and returns.
• Process supplier invoices and ensure timely payments in line with credit terms.
• Monitor branch expenses, ensuring proper authorization and cost control.
• Maintain accurate records of branch operational expenditures.
• Conduct periodic stock counts and reconcile with system records.
• Investigate stock variances, damages, and losses, and report findings to management.
• Ensure safeguarding of branch assets and oversee their proper utilization.
• Ensure compliance with statutory requirements (VAT, WHT).
• Support both internal and external audit processes by providing required documentation.
• Implement and monitor adherence to internal controls and financial policies.
• Work closely with the Branch Manager to support operational and financial decisions.
• Train and guide branch staff on financial and stock-related procedures.
• Provide recommendations for improving financial efficiency and accountability.

• Proficiency in accounting software (e.g., QuickBooks, Sage, ERP systems) and Odoo.
• Strong knowledge of inventory management and internal controls.
• Excellent analytical, problem-solving, and communication skills.
• High level of integrity, accuracy, and attention to detail.
• Strong numerical and analytical ability.
• Excellent organizational and reporting skills.
• Ability to work independently with minimal supervision.
• Strong interpersonal skills to collaborate with operations and sales teams.
• Ability to handle pressure and meet strict deadlines.

• Bachelor’s degree in accounting, Finance, or related field.
• CPA or equivalent professional qualification (at least CPA II or III).