KEY RESPONSIBILITIES:

Donor Research & Prospecting

• conduct research and analysis of funding opportunities from bilateral, multilateral, philanthropic, and private sector donors.
• track and monitor funding opportunities relevant to pc kenya’s thematic priorities.
• maintain and update a donor and opportunity pipeline database.
• prepare short summaries of funding opportunities for internal review

Proposal Development and Quality Assurance

• Support the proposal development process by coordinating inputs from technical, finance, and operations teams.
• Assist in developing proposal outlines, timelines, and task trackers.
• Coordinate proposal development meetings and ensure follow-up on action points.
• Compile and format proposal documents, annexes, and supporting materials.
• Ensure proposals comply with donor formatting and submission requirements.
• Assist with assembling final proposal submissions and ensuring timely delivery.

Coordination and Communication

• Facilitate communication among proposal team members, partners, and collaborators during proposal development.
• Distribute proposal materials to technical teams and track completion of assigned tasks.
• Coordinate meetings with internal teams and external partners related to business development initiatives.
• Support preparation of meeting notes, presentations, and briefing materials.

Database and Knowledge Management

• Maintain proposal development files and documentation.
• Ensure accurate data entry and management of business development databases and tracking systems.
• Archive proposal materials and maintain records of submissions and outcomes.
• Support the preparation of reports on business development activities and proposal performance.

Stakeholder Engagement

• Assist in organizing meetings, conferences, and stakeholder engagement activities.
• Support the preparation of briefing notes and materials for donor meetings.
• Help identify potential partners and support coordination of partnership discussions.
• Contribute to maintaining relationships with existing donors and collaborators.

Administrative and Operational Support

• Support the development of tools, templates, and work processes for proposal development.
• Assist finance teams in preparing basic budget templates and payment schedules for proposals.
• Support post-submission follow-up activities including proposal tracking and documentation of donor feedback.
• Perform other tasks related to business development and proposal coordination as assigned.

MINIMUM QUALIFICATIONS

• Master’s degree in business administration, International Relations, Development Studies, Public Health, or a related field.
• 3–5 years of relevant experience in business development, proposal coordination, donor research, or project support within an NGO, research institution, or development organization.
• Experience supporting proposal development processes is strongly preferred.
• Familiarity with international donors – bilateral, multilateral, or foundations is an advantage.
• Experience in managing and mentoring teams in proposal development and donor compliance.
• Strong organizational and coordination skills with the ability to manage multiple deadlines.
• Excellent written and verbal communication skills.
• Articulate, professional, and able to communicate in a clear and positive manner with clients, partners, and staff.
• Strong attention to detail and ability to proofread and edit documents.
• Ability to work collaboratively with multidisciplinary teams.
• Strong research and analytical skills.
• Legally authorized to work in Kenya

• conduct research and analysis of funding opportunities from bilateral, multilateral, philanthropic, and private sector donors.
• track and monitor funding opportunities relevant to pc kenya’s thematic priorities.
• maintain and update a donor and opportunity pipeline database.
• prepare short summaries of funding opportunities for internal review
• Support the proposal development process by coordinating inputs from technical, finance, and operations teams.
• Assist in developing proposal outlines, timelines, and task trackers.
• Coordinate proposal development meetings and ensure follow-up on action points.
• Compile and format proposal documents, annexes, and supporting materials.
• Ensure proposals comply with donor formatting and submission requirements.
• Assist with assembling final proposal submissions and ensuring timely delivery.
• Facilitate communication among proposal team members, partners, and collaborators during proposal development.
• Distribute proposal materials to technical teams and track completion of assigned tasks.
• Coordinate meetings with internal teams and external partners related to business development initiatives.
• Support preparation of meeting notes, presentations, and briefing materials.
• Maintain proposal development files and documentation.
• Ensure accurate data entry and management of business development databases and tracking systems.
• Archive proposal materials and maintain records of submissions and outcomes.
• Support the preparation of reports on business development activities and proposal performance.
• Assist in organizing meetings, conferences, and stakeholder engagement activities.
• Support the preparation of briefing notes and materials for donor meetings.
• Help identify potential partners and support coordination of partnership discussions.
• Contribute to maintaining relationships with existing donors and collaborators.
• Support the development of tools, templates, and work processes for proposal development.
• Assist finance teams in preparing basic budget templates and payment schedules for proposals.
• Support post-submission follow-up activities including proposal tracking and documentation of donor feedback.
• Perform other tasks related to business development and proposal coordination as assigned.

• Strong organizational and coordination skills with the ability to manage multiple deadlines.
• Excellent written and verbal communication skills.
• Articulate, professional, and able to communicate in a clear and positive manner with clients, partners, and staff.
• Strong attention to detail and ability to proofread and edit documents.
• Ability to work collaboratively with multidisciplinary teams.
• Strong research and analytical skills.

• Master’s degree in business administration, International Relations, Development Studies, Public Health, or a related field.
• 3–5 years of relevant experience in business development, proposal coordination, donor research, or project support within an NGO, research institution, or development organization.
• Experience supporting proposal development processes is strongly preferred.
• Familiarity with international donors – bilateral, multilateral, or foundations is an advantage.
• Experience in managing and mentoring teams in proposal development and donor compliance.
• Legally authorized to work in Kenya