The United Nations Office for Project Services is an operational arm of the United Nations, dedicated to implementing projects for the United Nations System, international financial institutions, governments and other partners in the aid world.

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Capacity Building Specialist

Job Type

Full Time

Qualification

MBA/MSc/MA

Experience

5 years

Location

Nairobi

Job Field

Project Management

Functions

Strategic and analytical support

• Review the existing national framework relevant to free movement of goods and transport (laws, by-laws, strategies, procedures, and institutional arrangements).
• Identify priority gaps and reform needs, focusing on alignment, implementation readiness, and coordination mechanisms.
• Contribute to preparing a structured set of recommendations, including sequencing and practical steps for reform delivery.

Support to alignment and approximation processes

• Provide recommendations for improvement of draft legal, policy, or procedural instruments required to advance approximation (as requested by the beneficiary).
• Provide guidance to ensure coherence across instruments and alignment with EU requirements in a practical, implementable manner.
• Propose transitional measures and implementation considerations to support feasible roll-out.

Capacity building and knowledge transfer for implementation and monitoring

• Identify capacity needs and propose a practical approach for strengthening institutional readiness to implement the requirements related to the EU Acquis and other reform priorities
• Design and deliver tailored training sessions/workshops for relevant institutions (including practical examples, roles/responsibilities, and implementation considerations).
• Provide capacity building to the relevant institutions for addressing the recommendations and harmonisation with the legislative framework and EU standards, with the latest EU ‘old approach’ EU product acquis, on motor vehicles and equipment intended for use in potentially explosive atmospheres (ATEX).
• Improved institutional understanding of implementation requirements, roles, and monitoring needs.

Coordination and stakeholder engagement

• Support coordination among involved institutions and stakeholders through technical meetings, consultations, and structured feedback processes.
• Help prepare agendas, briefing materials, and clear action points to drive follow-up and implementation.
• Support consolidation of stakeholder feedback and facilitation of agreement on next steps.

Expected outputs

• Provide strategic, analytical, and advisory support to the Ministry of Energy, Mining and Mineral Resources and other relevant institutions responsible for the implementation and monitoring of the legislation package.
• Develop actionable recommendations, guidance, and written technical inputs to strengthen the legislative framework, supporting procedures, and coordination mechanisms related to the EU acquis in general but also on motor vehicles and equipment intended for use in potentially explosive atmospheres (ATEX).
• Submit regular progress updates and concise reports on the implementation of the assignment.
• Prepare minutes and meeting summaries capturing key discussions, decisions, and agreed follow-up actions from coordination meetings.
• Draft, upon request of the beneficiary, relevant documents within the scope of this ToR (e.g., implementation plans, analytical notes, reports, briefing notes, and talking points).
• Prepare briefing packages for capacity-building activities, including agendas, concept notes, presentation materials, and supporting handouts for workshops and training sessions.
• Produce a final assignment report summarising activities delivered, outputs produced, key findings, and recommendations for next steps, for approval by the Project Manager.

Skills

Capacity Building, European Law, Legal Writing, Policy Analysis, Project Management, Stakeholder Management

Competencies

Develops and implements sustainable business strategies, thinks long term and externally in order to positively shape the organisation. Anticipates and perceives the impact and implications of future decisions and activities on other parts of the organisation.

Treats all individuals with respect; responds sensitively to differences and encourages others to do the same. Upholds organisational and ethical norms. Maintains high standards of trustworthiness. Role model for diversity and inclusion.

Acts as a positive role model contributing to the team spirit. Collaborates and supports the development of others. For people managers only: Acts as positive leadership role model, motivates, directs and inspires others to succeed, utilizing appropriate leadership styles.

Demonstrates understanding of the impact of own role on all partners and always puts the end beneficiary first. Builds and maintains strong external relationships and is a competent partner for others (if relevant to the role).

Efficiently establishes an appropriate course of action for self and/or others to accomplish a goal. Actions lead to total task accomplishment through concern for quality in all areas. Sees opportunities and takes the initiative to act on them. Understands that responsible use of resources maximizes our impact on our beneficiaries.

Open to change and flexible in a fast paced environment. Effectively adapts own approach to suit changing circumstances or requirements. Reflects on experiences and modifies own behavior. Performance is consistent, even under pressure. Always pursues continuous improvements.

Evaluates data and courses of action to reach logical, pragmatic decisions. Takes an unbiased, rational approach with calculated risks. Applies innovation and creativity to problem-solving.

Expresses ideas or facts in a clear, concise and open manner. Communication indicates a consideration for the feelings and needs of others. Actively listens and proactively shares knowledge. Handles conflict effectively, by overcoming differences of opinion and finding common ground.

Education Requirements

Required

Advanced university degree (Master’s degree or equivalent) preferably in law, EU law, international law, mechanical engineering, or other relevant discipline, with 5 years of relevant experience is required

Experience Requirements

Required

A minimum of five (5) years of progressively responsible experience working in the area of free movement of goods and/or transport is required.

Demonstrated experience in EU alignment and approximation related to harmonised product legislation, including experience with product safety, conformity assessment, or market access frameworks is required.

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• Review the existing national framework relevant to free movement of goods and transport (laws, by-laws, strategies, procedures, and institutional arrangements).
• Identify priority gaps and reform needs, focusing on alignment, implementation readiness, and coordination mechanisms.
• Contribute to preparing a structured set of recommendations, including sequencing and practical steps for reform delivery.
• Provide recommendations for improvement of draft legal, policy, or procedural instruments required to advance approximation (as requested by the beneficiary).
• Provide guidance to ensure coherence across instruments and alignment with EU requirements in a practical, implementable manner.
• Propose transitional measures and implementation considerations to support feasible roll-out.
• Identify capacity needs and propose a practical approach for strengthening institutional readiness to implement the requirements related to the EU Acquis and other reform priorities
• Design and deliver tailored training sessions/workshops for relevant institutions (including practical examples, roles/responsibilities, and implementation considerations).
• Provide capacity building to the relevant institutions for addressing the recommendations and harmonisation with the legislative framework and EU standards, with the latest EU ‘old approach’ EU product acquis, on motor vehicles and equipment intended for use in potentially explosive atmospheres (ATEX).
• Improved institutional understanding of implementation requirements, roles, and monitoring needs.
• Support coordination among involved institutions and stakeholders through technical meetings, consultations, and structured feedback processes.
• Help prepare agendas, briefing materials, and clear action points to drive follow-up and implementation.
• Support consolidation of stakeholder feedback and facilitation of agreement on next steps.
• Provide strategic, analytical, and advisory support to the Ministry of Energy, Mining and Mineral Resources and other relevant institutions responsible for the implementation and monitoring of the legislation package.
• Develop actionable recommendations, guidance, and written technical inputs to strengthen the legislative framework, supporting procedures, and coordination mechanisms related to the EU acquis in general but also on motor vehicles and equipment intended for use in potentially explosive atmospheres (ATEX).
• Submit regular progress updates and concise reports on the implementation of the assignment.
• Prepare minutes and meeting summaries capturing key discussions, decisions, and agreed follow-up actions from coordination meetings.
• Draft, upon request of the beneficiary, relevant documents within the scope of this ToR (e.g., implementation plans, analytical notes, reports, briefing notes, and talking points).
• Prepare briefing packages for capacity-building activities, including agendas, concept notes, presentation materials, and supporting handouts for workshops and training sessions.
• Produce a final assignment report summarising activities delivered, outputs produced, key findings, and recommendations for next steps, for approval by the Project Manager.

• Capacity Building
• European Law
• Legal Writing
• Policy Analysis
• Project Management
• Stakeholder Management

• Advanced university degree (Master’s degree or equivalent) preferably in law, EU law, international law, mechanical engineering, or other relevant discipline, with 5 years of relevant experience is required
• A minimum of five (5) years of progressively responsible experience working in the area of free movement of goods and/or transport is required.
• Demonstrated experience in EU alignment and approximation related to harmonised product legislation, including experience with product safety, conformity assessment, or market access frameworks is required.