BACKGROUND INFORMATION

Machakos Teachers College is a government institution under the State Department of Basic Education and Early Learning. Machakos Teachers College was started on 4th March, 1958 as a primary teacher training college with a population of 64 female students. In the course of the term, the college became co-educational when male teacher...

Job description:

• Verify Vouchers and committal documents in accordance to the set requirements and guidelines to ensure compliance.
• Capture data and post to primary record books/documents i.e cash books and ledger.
• Prepare information to banks on all the institution’s payments to ensure the banks discharge funds as appropriate to correct bank account.
• Coordinating the administration of statutory accounts to ensure full compliance with laws and regulations, in order to reduce risks from non- compliance.
• Coordinate preparation of timely and proper bank reconciliation statements to show the correct liquidity of the institution.
• Generate monthly financial statement/reports/accounts for the management to make informed financial decisions.
• Ensure safe custody of the institution’s records for reference purposes to enhance easy retrieval of the information when preparing statements.
• Prepare information on payment claims to ensure approval is supported by relevant documentation to enhance integrity, efficiency and effectiveness in the payment process.
• Provide reports on the institution’s budget performance to ensure gaps in performance are identified and appropriate strategies developed and implemented in proactive manner.
• Produce periodic cash flow and forecasting reports to advice on the availability of funds critical for the implementation of the institutions budget.
• Monitor the institution payments and receipts on a day- to- day basis.
• Supervise staffs under him/her.
• Perform any other duties assigned by the Senior Principal from time to time.
• Maintain the Non – Teaching Staff Payroll.

Requirement for appointment to this grade:

• Certified Public Accountant (CPA) finalist.
• At least 3 years of experience in accounting practice in a College or any Public Educational Institution.
• Proficiency in computer applications and conversant with Quick Books.
• Knowledge in IPSAS (International Public Sector Accounting Standards) reporting.
• Knowledge on ERP operations.
• Membership to the Institution of Certified Public Accountants of Kenya (ICPAK) will be an added advantage.
• Must have a certificate of good conduct.
• Must be compliant with provisions of Chapter 6 of the Constitution of Kenya.

• Verify Vouchers and committal documents in accordance to the set requirements and guidelines to ensure compliance.
• Capture data and post to primary record books/documents i.e cash books and ledger.
• Prepare information to banks on all the institution’s payments to ensure the banks discharge funds as appropriate to correct bank account.
• Coordinating the administration of statutory accounts to ensure full compliance with laws and regulations, in order to reduce risks from non- compliance.
• Coordinate preparation of timely and proper bank reconciliation statements to show the correct liquidity of the institution.
• Generate monthly financial statement/reports/accounts for the management to make informed financial decisions.
• Ensure safe custody of the institution’s records for reference purposes to enhance easy retrieval of the information when preparing statements.
• Prepare information on payment claims to ensure approval is supported by relevant documentation to enhance integrity, efficiency and effectiveness in the payment process.
• Provide reports on the institution’s budget performance to ensure gaps in performance are identified and appropriate strategies developed and implemented in proactive manner.
• Produce periodic cash flow and forecasting reports to advice on the availability of funds critical for the implementation of the institutions budget.
• Monitor the institution payments and receipts on a day- to- day basis.
• Supervise staffs under him/her.
• Perform any other duties assigned by the Senior Principal from time to time.
• Maintain the Non – Teaching Staff Payroll.

• Proficiency in computer applications
• Quick Books
• IPSAS (International Public Sector Accounting Standards) reporting
• ERP operations

• Certified Public Accountant (CPA) finalist.
• Membership to the Institution of Certified Public Accountants of Kenya (ICPAK) will be an added advantage.
• Must have a certificate of good conduct.
• Must be compliant with provisions of Chapter 6 of the Constitution of Kenya.