Background

Established in 1951, IOM is the leading inter-governmental organization in the field of migration and works closely with governmental, intergovernmental and non-governmental partners. With 165 member states, a further 8 states holding observer status and offices in over 100 countries, IOM is dedicated to promoting humane and orderly migration for the bene...

Responsibilities

• Provide procurement and supply chain support of goods and/or services in accordance with the IOM’s procurement policy and other related regulations and procedures.
• Apply IOM procurement principles of best value for money, accountability, integrity, transparency, fairness, effective completion and best interest of IOM throughout the entire procurement process; to ensure cost-effective use of resources and solutions in respond to the operational needs.
• Process the assigned Purchase Request (PR) and prepare the solicitation document, solicit quotations and prepare evaluation accordingly. Seek the related approval according to the Mission’s approval matrix.
• Perform the role as bid committee secretariat, including conduct bid opening, prepare minutes of bid opening, evaluation form and obtain necessary approvals.
• Prepare Purchase Order (PO) and/or related procurement contract and its amendment or extension as applicable, ensure all relevant annexes are attached and agreement is signed by both parties
• Follow up purchase orders status and keep requester informed of estimated time of delivery or any changes that may affect or modify the pre-determined delivery date and condition
• Notify logistics and requesting colleagues of incoming delivery; and share the relevant Purchase Order for cross checking and preparation of Receiving Report
• Prepare Request for Payment, ensure proper supporting documents from Purchase Request until Receiving Report are attached, submit it to Finance in timely manner
• Ensure appropriate and timely closure of open PRs and POs
• Do e-filing for the assigned Procurement & Supply Chain documents
• Undertake field travel as required
• Perform other related duties as may be required

Qualifications

Required Qualifications and Experience

Education

• Bachelor Degree in Business Administration/Supply Chain/Logistics/Commerce with 3 years experience or a Diploma in Business Administration/Supply Chain/Logistics/Commerce with 5 years work experience.
• Chartered Institute of Procurement and Logistics (CIPS) certification minimum of level 2 is desired but not a mandatory requirement.

Experience

• At least 3 years practical experience in supply chain/logistics/warehousing, for degree holders and atleast 5 years practical experience in supply chain/logistics/warehousing, for diploma holders.
• Awareness in asset inventory and filing matters.
• Honest, hardworking and trustworthy.
• IOM knowledge in asset management.

• Provide procurement and supply chain support of goods and/or services in accordance with the IOM’s procurement policy and other related regulations and procedures.
• Apply IOM procurement principles of best value for money, accountability, integrity, transparency, fairness, effective completion and best interest of IOM throughout the entire procurement process; to ensure cost-effective use of resources and solutions in respond to the operational needs.
• Process the assigned Purchase Request (PR) and prepare the solicitation document, solicit quotations and prepare evaluation accordingly. Seek the related approval according to the Mission’s approval matrix.
• Perform the role as bid committee secretariat, including conduct bid opening, prepare minutes of bid opening, evaluation form and obtain necessary approvals.
• Prepare Purchase Order (PO) and/or related procurement contract and its amendment or extension as applicable, ensure all relevant annexes are attached and agreement is signed by both parties
• Follow up purchase orders status and keep requester informed of estimated time of delivery or any changes that may affect or modify the pre-determined delivery date and condition
• Notify logistics and requesting colleagues of incoming delivery; and share the relevant Purchase Order for cross checking and preparation of Receiving Report
• Prepare Request for Payment, ensure proper supporting documents from Purchase Request until Receiving Report are attached, submit it to Finance in timely manner
• Ensure appropriate and timely closure of open PRs and POs
• Do e-filing for the assigned Procurement & Supply Chain documents
• Undertake field travel as required
• Perform other related duties as may be required

• Awareness in asset inventory and filing matters.
• Honest, hardworking and trustworthy.
• IOM knowledge in asset management.

• Bachelor Degree in Business Administration/Supply Chain/Logistics/Commerce with 3 years experience or a Diploma in Business Administration/Supply Chain/Logistics/Commerce with 5 years work experience.
• Chartered Institute of Procurement and Logistics (CIPS) certification minimum of level 2 is desired but not a mandatory requirement.