The Save the Children Fund, commonly known as Save the Children, is an international non-governmental organization that promotes children's rights, provides relief and helps support children in developing countries

Read more about this company

Coordinator, Vetting

Job TypeFull Time

QualificationBA/BSc/HND

Experience

LocationNairobi

Job FieldAdministration / Facilities

Principal Accountabilities

• Carrying out daily vetting checks on candidates across the world as well as running periodical vetting batch-checks.
• Working on DBS renewal checks, tracking renewal/expiry dates and ensuring these are completed in a timely manner.
• Verify and confirm right-to-work checks in accordance with legal and organisational requirements.
• Assisting in the maintenance of the internal databases and HR Legal inbox.
• Liaising with our global and country offices and ensuring a prompt and thorough response to their requests for employee vetting checks.
• Escalating any concerns as necessary to the Team Lead, People Operations.
• Providing regular communications to Country Offices to support with the vetting process, as well as providing training.
• Providing ad hoc administrative support to team members as and when required.

Experience and Skills

Essential

• Previous general office administration experience.
• Previous experience using a system/database
• Understanding of HR and recruitment processes.
• Understands the need for confidentiality when dealing with sensitive information and correspondence.
• Sound judgement and an ability to effectively prioritise.
• Highly competent in the use of Microsoft Office including Word, Excel, PowerPoint and Outlook.
• Experienced in developing and maintaining efficient filing systems.
• Strong attention to detail.
• Strong written and oral communication skills, fluent in English.
• Evidenced ability to liaise and communicate effectively with a broad range of people at all levels, across different cultures, and to act with credibility, discretion, tact and diplomacy.
• Highly developed organisational skills with the ability to effectively prioritise and work calmly under pressure to achieve deadlines.

Desirable

• Some knowledge and understanding of legal and/or procurement practices

Education and Qualifications

Essential

• Minimum A-levels completed.

• Carrying out daily vetting checks on candidates across the world as well as running periodical vetting batch-checks.
• Working on DBS renewal checks, tracking renewal/expiry dates and ensuring these are completed in a timely manner.
• Verify and confirm right-to-work checks in accordance with legal and organisational requirements.
• Assisting in the maintenance of the internal databases and HR Legal inbox.
• Liaising with our global and country offices and ensuring a prompt and thorough response to their requests for employee vetting checks.
• Escalating any concerns as necessary to the Team Lead, People Operations.
• Providing regular communications to Country Offices to support with the vetting process, as well as providing training.
• Providing ad hoc administrative support to team members as and when required.

• Previous general office administration experience.
• Previous experience using a system/database
• Understanding of HR and recruitment processes.
• Understands the need for confidentiality when dealing with sensitive information and correspondence.
• Sound judgement and an ability to effectively prioritise.
• Highly competent in the use of Microsoft Office including Word, Excel, PowerPoint and Outlook.
• Experienced in developing and maintaining efficient filing systems.
• Strong attention to detail.
• Strong written and oral communication skills, fluent in English.
• Evidenced ability to liaise and communicate effectively with a broad range of people at all levels, across different cultures, and to act with credibility, discretion, tact and diplomacy.
• Highly developed organisational skills with the ability to effectively prioritise and work calmly under pressure to achieve deadlines.
• Some knowledge and understanding of legal and/or procurement practices

• Minimum A-levels completed.