Background information about the job or company

Looking for a finance job in Kenya? World University Service of Canada (WUSC) is hiring a DREEM Finance & Grants Assistant skilled in financial tracking, grant reporting, budget support, and invoice processing.

The DREEM Finance and Grants Assistant, Pan-Africa will support the projects RLO/ financial operations and compliance. This includes supporting RLO Administration and Management, by processing payments, tracking expenditures and managing grant documentation. This includes maintaining accurate records, preparing grants/finance summaries, monitoring RLO budgets and ensuring compliance to both donor and organization policies.

Responsibilities or duties

RLO Management & Administration:

• Assist in preparing and processing RLO proposals, budgets and agreements.
• Assist in coordinating / reviewing RLO financial deliverables ensuring compliance with Mastercard Foundation and WUSC
• Support the preparation of internal RLO related reports.
• Serve as a point of contact for RLOs, answering inquiries regarding applications during RFPs.

Grants and Finance Hard and Soft Copy Record Management:

• Develop and maintain a unified system records management system for both hard and soft copy centralised physical and digital documents using consistent naming conventions, strict access and controls and secure data back ups to ensure absolute transparency and audit readiness.

Budget Support:

• Aids in tracking budget lines, reconciling expenditures, and identifying discrepancies in financial RLO reports.
• Assist in drafting project budgets, proposal financial inputs, and budget revisions.

Coordination Support:

• Focal point in liaising Finance, Grants and Programs team activities, meetings etc for alignment, planning, etc

Any other provided details

Note: This job description is intended to outline the general scope and level of responsibilities for the role. As the DREEM programme evolves, duties and priorities may be adjusted in line with programme needs, donor requirements, and team structure, provided they remain consistent with the role’s purpose and level.

• Assist in preparing and processing RLO proposals, budgets and agreements.
• Assist in coordinating / reviewing RLO financial deliverables ensuring compliance with Mastercard Foundation and WUSC
• Support the preparation of internal RLO related reports.
• Serve as a point of contact for RLOs, answering inquiries regarding applications during RFPs.
• Develop and maintain a unified system records management system for both hard and soft copy centralised physical and digital documents using consistent naming conventions, strict access and controls and secure data back ups to ensure absolute transparency and audit readiness.
• Aids in tracking budget lines, reconciling expenditures, and identifying discrepancies in financial RLO reports.
• Assist in drafting project budgets, proposal financial inputs, and budget revisions.
• Focal point in liaising Finance, Grants and Programs team activities, meetings etc for alignment, planning, etc

• Financial tracking
• Grant reporting
• Budget support
• Invoice processing
• Microsoft Office Suite (Excel - pivot tables, formulas)
• Computerized accounting software
• Strong numerical skills
• Meticulous attention to detail
• High integrity
• Ability to handle confidential information

• Bachelor’s degree in Finance, Accounting, Business Administration, or a related field.
• Partial or full certification in CPA (Certified Public Accountant) or ACCA (Association of Chartered Certified Accountants).