The Data Entry Clerk will:

Responsibilities or duties

• Receive and review physical or scanned attendance sheets and related documentation.
• Accurately enter attendance and participant data into designated Excel templates and tracking tools.
• Verify completeness and accuracy of entered data before submission.
• Support data cleaning and correction of inconsistencies where required.
• Ensure confidentiality and secure handling of participant information and records.
• Liaise with programme staff for clarification on unclear or incomplete records.
• Submit completed and updated datasets within agreed timelines.
• Conduct archiving and proper filing of all the documents once the data entry is complete.

Deliverables

• Accurate and updated Excel attendance databases/templates.
• Clean and verified datasets ready for reporting and compliance use.
• Monthly or periodic submissions of completed data entry assignments as requested.

Duration of Assignment

The assignment will be conducted on a need basis throughout the year, depending on programme activities and reporting requirements. Tasks may arise periodically, typically on a monthly basis.

Reporting Line

The Data Entry Clerk will report to the Monitoring and Compliance Officer and the MERL Coordinator.

Ethical and Safeguarding Standards

The Data Clerks must:

• Sign AKF’s Safeguarding Statement of Commitment
• Abide by AKF’s Safeguarding Manual, AKF Code of conduct and ethical research standards.
• Ensure participant protection, confidentiality, and informed consent.
• Report any safeguarding concerns immediately.

Required Qualifications and Competencies

• Minimum Diploma or Certificate in Business Administration, Information Technology, Statistics, Monitoring & Evaluation, or related field.
• Proven experience in data entry or administrative support work.
• Good knowledge and practical skills in:
  • Microsoft Excel
  • Microsoft Word
  • General data entry and record management
• High level of accuracy and attention to detail.
• Good organizational and time management skills.
• Ability to handle confidential information professionally.
• Strong communication skills and ability to follow instructions.
• Possess a strong understanding of data protection and data confidentiality.

Experience needed

Proven experience in data entry or administrative support work.

• Receive and review physical or scanned attendance sheets and related documentation.
• Accurately enter attendance and participant data into designated Excel templates and tracking tools.
• Verify completeness and accuracy of entered data before submission.
• Support data cleaning and correction of inconsistencies where required.
• Ensure confidentiality and secure handling of participant information and records.
• Liaise with programme staff for clarification on unclear or incomplete records.
• Submit completed and updated datasets within agreed timelines.
• Conduct archiving and proper filing of all the documents once the data entry is complete.

• Microsoft Excel
• Microsoft Word
• General data entry and record management
• High level of accuracy and attention to detail.
• Good organizational and time management skills.
• Ability to handle confidential information professionally.
• Strong communication skills and ability to follow instructions.
• Possess a strong understanding of data protection and data confidentiality.

• Minimum Diploma or Certificate in Business Administration, Information Technology, Statistics, Monitoring & Evaluation, or related field.
• Proven experience in data entry or administrative support work.