Depot Assistant

2025-11-03T12:11:33+00:00

FULL_TIME

Agriculture, Food, and Natural Resources

Management, Accounting & Finance, Manufacturing & Warehouse

2025-11-07T17:00:00+00:00

Kenya

8

Kinangop Dairy Limited is one of the leading dairy processors in Kenya. Our quality dairy products are available countrywide. We are situated in Nyandarua County 44 minutes from Naivasha town.
Our finance department is seeking a highly skilled professional who can join our team in the role of Depot Assistant

Job Purpose
To support depot efficiency by ensuring compliance with company policies, regulatory standards and operational
best practices, while providing oversight in reporting, audits and customer service management.

1. Order & Sales Management  Receive, authorize, and process sales orders and invoices.  Reconcile salesmen’s accounts (cash and stock) and confirm payments.  Collect cheques, manage direct cash sales, and ensure proper allocation of payments. 2. Stock & Inventory Control  Ensure accurate stock records in both physical and system (Syspro) dashboards.  Follow FIFO dispatch, manage returns/disposals, and prevent stock losses.  Oversee fuel and mileage records for depot trucks. 3. Financial Administration  Handle petty cash payments and balances.  Verify invoice accuracy before posting.  Prepare and dispatch customer statements, monitor debt ageing, and support credit control. 4. Reporting & Documentation  Prepare weekly and monthly depot activity reports.  Generate administrative and cost-control reports.  Verify contracts, key account documents, and maintain compliance records. 5. Depot Operations & Staff Management  Deputise for the Depot Administrator and oversee depot staff, drivers, and salesmen.  Maintain depot cleanliness, orderliness, and operational discipline.  Handle any additional assignments as directed by the Depot Administrator.

i. Must be a graduate in Business Studies or Accounting.; ii. Must possess at least Part 2 of a professional accounting qualification; CPA (K) or ACCA will be an advantage; iii. Must have KCSE grade C+ and above; iv. Computer literate with strong competence in MS office package to include Excel, access and power point; v. Experience with the accounting packages and ERP’s to include QuickBooks, Sage, or Syspro, knowledge of Syspro will be an advantage; vi. Effective and impactful communication, good negotiation, problem solving and presentation skills; and vii. Must have minimum 3 years’ experience in warehouse management/inventory management

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