Background information about the job or company (e.g., role context, company overview)

The Koitaleel Samoei University College (KSUC) was formed through a Legal Notice as a College of the University of Nairobi. In the mirror image of the mentoring university, KSUC will have 7 campuses, one in each sub-county of the Nandi County, and a Teaching Hospital.

Responsibilities or duties

The duties and responsibilities shall entail;

• Leading the development of the financial accounting and reporting policies and procedures to ensure alignment of the department objectives with the overall university’s strategy.
• Developing and monitoring the implementation of the annual work plan for the department to ensure deliverables are met and are in line with established timelines and quality standards.
• Leading in the formulation and implementation of the department budgetary control policies and procedures to ensure optimal resource utilization in the University College.
• Reviewing reports on monthly utilization of budgets and make recommendations on the budget variances to ensure efficiency in utilization of the University College resources.
• Developing the departmental work plan in line with the overall University College strategic plan.
• Overseeing duty allocation to all the staff members in the department for efficient service delivery and achievement of all set targets and objectives.
• Leading the development and performance management of staff that report to the position to ensure the achievement of both individual and departmental objectives.
• Liaising with human resource on recruitment of staff in the department to ensure that the finance department is adequately staffed.
• Reviewing management reports such as cash flows, budget variance reports and advice management on the financial performance of the University College for decision making.
• Instituting and coordinating risk management framework to ensure that University College resources are safeguarded and properly utilized.
• Preparing annual departmental procurement plans to ensure provision of required resources on timely basis for efficiency.
• Reporting regularly on finance performance of the University College to management and also report on budgetary variance to inform on financial decision making.
• Validating and approving accurate and timely administration of all tax and statutory compliance issues and effective management of payroll.
• Ensuring accurate and timely payments of goods, works and services;
• Reviewing periodic reports for submission to The National Treasury.
• Ensuring adherence to the approved budget to prevent overspending in votes.
• Liaising with Academic Division ensure that students are properly invoiced and fee collection is done at the right time to avoid interruption of student learning time.
• Verifying monthly bank reconciliations statements, trial balance and other reports to ensure accuracy.
• Undertaking surveys to establish areas of potential operational improvements.
• Implementing quality management system procedures in the department for conformity and efficiency.
• Preparing and controlling the finance department budget.
• Participating in the development of University College budget.
• Training and mentorship of finance staff.

Qualifications or requirements (e.g., education, skills)

Person Specification

For appointment to this grade, one must;

• Possess a Master’s Degree in Finance/Accounting or Business Administration or its equivalent from an accredited and recognized university.
• Possess a Bachelor’s Degree in Finance/Accounting or Business Administration or its equivalent from an accredited and recognized university.
• Be a Certified Public CPA (K) or its equivalent.
• Be a member of Institute of Certified Public s (K) and in good standing;
• Management course lasting not less than four (4) weeks cumulatively;
• Have outstanding professional competence and hands-on experience in Financial Management and reporting;
• Demonstrate high administrative capabilities;
• Be computer proficient (Accounting packages) with detailed understanding of ERP;
• Satisfy the requirements of Chapter Six of the Constitution.

Experience needed

Have at least twelve (12) years’ relevant work experience, three (3) of which must be at management level;

• Leading the development of the financial accounting and reporting policies and procedures to ensure alignment of the department objectives with the overall university’s strategy.
• Developing and monitoring the implementation of the annual work plan for the department to ensure deliverables are met and are in line with established timelines and quality standards.
• Leading in the formulation and implementation of the department budgetary control policies and procedures to ensure optimal resource utilization in the University College.
• Reviewing reports on monthly utilization of budgets and make recommendations on the budget variances to ensure efficiency in utilization of the University College resources.
• Developing the departmental work plan in line with the overall University College strategic plan.
• Overseeing duty allocation to all the staff members in the department for efficient service delivery and achievement of all set targets and objectives.
• Leading the development and performance management of staff that report to the position to ensure the achievement of both individual and departmental objectives.
• Liaising with human resource on recruitment of staff in the department to ensure that the finance department is adequately staffed.
• Reviewing management reports such as cash flows, budget variance reports and advice management on the financial performance of the University College for decision making.
• Instituting and coordinating risk management framework to ensure that University College resources are safeguarded and properly utilized.
• Preparing annual departmental procurement plans to ensure provision of required resources on timely basis for efficiency.
• Reporting regularly on finance performance of the University College to management and also report on budgetary variance to inform on financial decision making.
• Validating and approving accurate and timely administration of all tax and statutory compliance issues and effective management of payroll.
• Ensuring accurate and timely payments of goods, works and services;
• Reviewing periodic reports for submission to The National Treasury.
• Ensuring adherence to the approved budget to prevent overspending in votes.
• Liaising with Academic Division ensure that students are properly invoiced and fee collection is done at the right time to avoid interruption of student learning time.
• Verifying monthly bank reconciliations statements, trial balance and other reports to ensure accuracy.
• Undertaking surveys to establish areas of potential operational improvements.
• Implementing quality management system procedures in the department for conformity and efficiency.
• Preparing and controlling the finance department budget.
• Participating in the development of University College budget.
• Training and mentorship of finance staff.

• Computer proficiency (Accounting packages)
• Detailed understanding of ERP
• Financial Management
• Financial Reporting
• Risk Management
• Budgetary Control
• Procurement Planning
• Payroll Management
• Bank Reconciliations
• Quality Management Systems

• Master’s Degree in Finance/Accounting or Business Administration or its equivalent from an accredited and recognized university.
• Bachelor’s Degree in Finance/Accounting or Business Administration or its equivalent from an accredited and recognized university.
• Certified Public CPA (K) or its equivalent.
• Member of Institute of Certified Public s (K) and in good standing.
• Management course lasting not less than four (4) weeks cumulatively.
• Outstanding professional competence and hands-on experience in Financial Management and reporting.
• High administrative capabilities.
• Satisfy the requirements of Chapter Six of the Constitution.