Background information about the job or company (e.g., role context, company overview)

The Director will be responsible for providing strategic leadership, coordination, supervision and administrative oversight of all County and Constituency Election Offices to ensure efficient, accountable and standardised service delivery across the Commission.

Responsibilities or duties

DIRECTOR, COUNTIES AND CONSTITUENCIES COORDINATION

Job Title

Director, Counties and Constituencies Coordination (1 Post)

IEBC Grade

3

Directorate

Commission Services

Supervisor

Commission

Terms of Service

Contract – Five (5) Years

DUTIES AND RESPONSIBILITIES

• Coordinate all County Election Managers (CEMs) and Senior Election Officers (SEOs).
• Provide administrative leadership to all field offices.
• Ensure the uniform implementation of Commission policies and decisions.
• Coordinate communication between the Commission’s headquarters and field offices.
• Recommend interventions to improve service delivery.
• Coordinate annual performance appraisals.
• Ensure compliance with Commission policies, procedures and standards.
• Monitor adherence to statutory and administrative requirements.
• Coordinate the allocation of vehicles, equipment and office resources.
• Monitor the utilisation of field resources.
• Identify operational gaps and recommend corrective action.
• Assess the readiness of county and constituency offices.
• Coordinate preparedness assessments before elections.
• Monitor the implementation of readiness-improvement plans.
• Coordinate Commission visits to counties and constituencies.
• Identify operational risks affecting field offices and coordinate appropriate mitigation measures.
• Monitor security and business continuity issues affecting field operations.
• Consolidate reports from all counties.
• Prepare management briefs for the Commission.
• Track the implementation of Commission resolutions at county and constituency levels.
• Coordinate the continuous professional development of field staff.
• Identify the training needs of field officers.
• Coordinate and collaborate with all other directorates within the Commission to ensure effective service delivery.
• Perform any other duty that may be assigned from time to time.

Qualifications or requirements (e.g., education, skills)

REQUIREMENTS FOR APPOINTMENT

• Bachelor’s degree in any of the following disciplines: Finance, Accounting, Planning, Education, Project Management, Business Management, Political Science, Human Resource Management, Sociology, Social Work, Development Studies, Communication, Public Administration, Public Relations, or an equivalent qualification from a recognised institution.
• Master’s degree in Social Sciences, Communication, Education, Planning, or an equivalent qualification.
• Certificate in Computer Applications.
• A leadership and management course lasting not less than two (2) weeks.

Experience needed

• At least fifteen (15) years’ cumulative experience, three (3) of which must have been at senior management level.

Any other provided details (e.g., benefits, work environment, team info, or additional notes)

• Strong strategy development and execution skills.
• Strong planning and coordination skills.
• Strong problem-solving and analytical skills.
• Excellent presentation, oral and written communication skills.
• Ability to make critical and timely decisions in a highly sensitive environment.
• Meet the requirements of Chapter Six (6) of the Constitution of Kenya.

• Coordinate all County Election Managers (CEMs) and Senior Election Officers (SEOs).
• Provide administrative leadership to all field offices.
• Ensure the uniform implementation of Commission policies and decisions.
• Coordinate communication between the Commission’s headquarters and field offices.
• Recommend interventions to improve service delivery.
• Coordinate annual performance appraisals.
• Ensure compliance with Commission policies, procedures and standards.
• Monitor adherence to statutory and administrative requirements.
• Coordinate the allocation of vehicles, equipment and office resources.
• Monitor the utilisation of field resources.
• Identify operational gaps and recommend corrective action.
• Assess the readiness of county and constituency offices.
• Coordinate preparedness assessments before elections.
• Monitor the implementation of readiness-improvement plans.
• Coordinate Commission visits to counties and constituencies.
• Identify operational risks affecting field offices and coordinate appropriate mitigation measures.
• Monitor security and business continuity issues affecting field operations.
• Consolidate reports from all counties.
• Prepare management briefs for the Commission.
• Track the implementation of Commission resolutions at county and constituency levels.
• Coordinate the continuous professional development of field staff.
• Identify the training needs of field officers.
• Coordinate and collaborate with all other directorates within the Commission to ensure effective service delivery.
• Perform any other duty that may be assigned from time to time.

• Strong strategy development and execution skills.
• Strong planning and coordination skills.
• Strong problem-solving and analytical skills.
• Excellent presentation, oral and written communication skills.
• Ability to make critical and timely decisions in a highly sensitive environment.

• Bachelor’s degree in any of the following disciplines: Finance, Accounting, Planning, Education, Project Management, Business Management, Political Science, Human Resource Management, Sociology, Social Work, Development Studies, Communication, Public Administration, Public Relations, or an equivalent qualification from a recognised institution.
• Master’s degree in Social Sciences, Communication, Education, Planning, or an equivalent qualification.
• Certificate in Computer Applications.
• A leadership and management course lasting not less than two (2) weeks.