Director of Finance and Administration job at Corporate Staffing

Vacancy title:
Director of Finance and Administration

[ Type: FULL TIME , Industry: Consulting , Category: Accounting & Finance ]

Jobs at:

Corporate Staffing

Deadline of this Job:
20 January 2023  

Duty Station:
Within Kenya , Nairobi , East Africa

Summary
Date Posted: Friday, January 06, 2023 , Base Salary: Not Disclosed

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JOB DETAILS:

Key Responsibilities
Finance Department Oversight

• Responsible for oversight of all finance activities of the organization (i.e.: cash & bank management, cash flow management, internal controls management, budgeting, reporting, tax issues and government compliance, payment processing and payroll, document management, inventory management etc).
• Supervise the senior finance associate and the risk/compliance financial analyst
• Coordinate monthly requests of funds, based on budget and cash flow projections, to ensure that specific programs have all the necessary funds for the operations as required
• Review and consolidate monthly financial reports to ensure accuracy and to provide regular feedback to senior management and the Board by the 10th of each month.
• Ensure all financial plans, invoices, reports, and other financial documents and transactions are accurate, timely, and consistent with the organization’s guidelines and regulations.
• Verify that appropriate segregation of duties exists to ensure effective support of office and field operations, and to protect the integrity of the organization’s financial and administrative operations
• Prepare financial documents for auditing, ensure that accounts are audited yearly by assigned company and facilitate in the best way possible the audit process
• Ensure that all the procurement procedures are respected and are operational in project offices in accordance with procurement principles
• Responsible for the organization’s resources (staff, financial and material etc) and that they are being utilized with good care and according to the spirit of the organization
• Ensure that stock and equipment management is effectively maintained and utilized
• Maintain inventory tracking system and perform periodic reviews
• Coordinate vehicles management, maintenance program, insurance and status monitoring
• Work closely with the fundraising and grants coordinator/team
• Work closely with the Micro-Enterprise and Public Health departments in regard to financial matters
• Work closely with the internal and external auditors

Budget Management
• Be part of the Board’s finance and budget committee
• Help in the preparation of the annual budgets and forecasts with the finance and budget committee
• Collaborate with the program managers, coordinators and senior management in preparation of initial programs’ budgets
• Provide training in budget preparation to programs’ heads as need be
• Prepare and monitor budgets to ascertain that spending occurs as planned and that variances are anticipated, noted, corrected and explained as necessary
• Ensure that key program personnel are aware of budgetary resources and are able to monitor their budgets respectively
• Perform financial review of purchase requests, purchase orders, and payment requests to ensure compliance with the organization’s procurement policies, procedures and donor’s grants and contracts requirements
• Monitor burn rates, advise on spending projections, maintain and update the status of obligated funds

Financial Reporting
• Prepare and revise finance and operations guidelines in order that they adhere to the organization and legal requirements
• Prepare monthly, quarterly, semi-annual reports, and consolidated annual fiscal reports, and any other required donor submissions

Human Resources, Administrative & IT Management
• Work and supervise the HR officer to ensure that the human resource functions such as: i) Recruitment & On-boarding, ii) Learning & Development Guidelines, iii) Retention Strategy, iv) Regulatory oversight & Legal Compliance, v) People Management Strategies are properly resourced, structured, and well implemented
• Work with the HR officer to properly establish proper administrative procedures and guidelines for the organization in terms of administrative management & information technology
• Support to develop, prepare and implement safety and security policies and procedures to establish a safe working environment
• Prepare and submit various administrative reports
• Perform other duties as assigned

General
• Contribute to maintaining teamwork, discipline, sound work relationships and productivity
• Encourage a work environment of mutual respect where team members strive to achieve excellence
• Ensure that proper communication channel is maintained between all offices and relevant people
• Keep sound and effective relation with local partners and authorities
• Ensure the Organization is well represented in the community that it serves Requirement and

Qualifications
Master’s degree in Finance, Business, Accounting or a relevant field
• Bachelor’s degree in Finance, Business, Accounting or a relevant field; professional qualification in accounting desired
• CPA (K) and member of ICPAK or any other recognized professional accounting qualification
• Minimum of seven years of experience managing finance for an NGO; in-depth knowledge of NGO financial management, rules and regulations
• Minimum of seven years of experience managing, in increasing roles of responsibility, finance, procurement, administration, logistics and/or human resource-related matters for an NGO
• Proven ability to prepare multi-year budgets, donor financial reports and NGO audits
• Strong analytical, leadership and interpersonal skills; demonstrated ability to lead and work effectively in team situations as demonstrated by the ability to work both independently and within a team
• Assess priorities and manage a variety of activities with attention to detail
• Exceptional written, oral, interpersonal, and presentation skills and ability to effectively interface with senior management
• Excellent oral and written communication skills in English
• Expert computer skills in Microsoft Office applications, including Word, Excel, PowerPoint and Outlook
• Very good knowledge of using QuickBooks and/or any other major accounting software used by NGOs
• Ability to demonstrate traits of being a team player with colleagues; both senior and junior through respect and understanding
• Experience as a leader, coach, mentor and staff trainer to develop the financial skills of colleagues
• Proven leadership and capacity in negotiation and conflict management
• Demonstrate experience to provide technical assistance to the organization and conduct training with diverse levels of expertise
• Superior management skills; ability to influence and engage direct and indirect reports and peers
• Ability and willingness to be very flexible and accommodating in difficult and changing working circumstances
• Personal commitment to gender equality, child rights and social inclusion


Work Hours: 8


Experience in Months: 84

Level of Education:
Associate Degree

Job application procedure

If you are up to the challenge, possess the necessary qualification and experience; please send your CV only quoting the job title on the email subject to vacancies@corporatestaffing.co.ke 


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QUICK ALERT SUBSCRIPTION

Job Info
Job Category: Accounting/ Finance jobs in Kenya
Job Type: Full-time
Deadline of this Job: 20 January 2023
Duty Station: Nairobi
Posted: 06-01-2023
No of Jobs: 1
Start Publishing: 06-01-2023
Stop Publishing (Put date of 2030): 06-01-2066
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