Job Purpose

To administer and reconcile driver allowances, generate and process RCNs, and maintain accurate financial and operational records to support efficient transport operations and compliance with company policies.

Key Responsibilities

• Receive, verify, and process driver allowance claims and supporting documentation.
• Calculate, prepare, and disburse approved driver allowances within stipulated timelines.
• Generate RCNs accurately and ensure all supporting documents are complete and approved.
• Track the status of RCNs and follow up to ensure timely processing and closure.
• Reconcile driver allowance payments and RCN records, investigating and resolving discrepancies.
• Maintain accurate records of allowance payments, RCNs, and related documentation.
• Prepare daily, weekly, and monthly reports on allowance disbursements and RCN status.
• Liaise with Transport, Finance, Procurement, and other departments to ensure timely processing of payments and documentation.
• Ensure compliance with company policies, financial controls, and audit requirements.
• Perform any other duties assigned by the Transport Manager

Qualifications

• Diploma in Accounting, Finance, Business Administration, Logistics, or a related field.
• Proficiency in Microsoft Excel and other MS Office applications.

Experience

• 2 Years’ experience in documents management/Data Entry

• Receive, verify, and process driver allowance claims and supporting documentation.
• Calculate, prepare, and disburse approved driver allowances within stipulated timelines.
• Generate RCNs accurately and ensure all supporting documents are complete and approved.
• Track the status of RCNs and follow up to ensure timely processing and closure.
• Reconcile driver allowance payments and RCN records, investigating and resolving discrepancies.
• Maintain accurate records of allowance payments, RCNs, and related documentation.
• Prepare daily, weekly, and monthly reports on allowance disbursements and RCN status.
• Liaise with Transport, Finance, Procurement, and other departments to ensure timely processing of payments and documentation.
• Ensure compliance with company policies, financial controls, and audit requirements.
• Perform any other duties assigned by the Transport Manager

• Organizing skills
• Communication
• Computer literacy

• Diploma in Accounting, Finance, Business Administration, Logistics, or a related field.
• Proficiency in Microsoft Excel and other MS Office applications.