Company Overview

Bayer is a Life Science company with a more than 150-year history and core competencies in the areas of health care and agriculture. With our innovative products, we are contributing to finding solutions to some of the major challenges of our time. Bayer group An analysis by well-known branding agency Interbrand in 2015 valued the Bayer brand at €6.3...

Main Purpose:

The East Africa Admin Assistant supports Production priorities across the East Africa region through administrative coordination, CAPEX planning support, and project tracking. The role strengthens budget visibility, timely delivery, and compliance while coordinating procurement, contracts, information systems, travel, and onboarding.

Major Tasks & Responsibilities:

Align administrative work plans and calendars with Production priorities across East Africa to support timely delivery of business commitments. Coordinate project management activities with project owners, tracking scope, schedules, milestones, risks, and actions through delivery and close-out. Support capital expenditure (CAPEX) planning by consolidating investment requests, business case inputs, and approval documentation with Finance and project owners. Track CAPEX budgets, purchase commitments, and expenditure against approved plans. Flag variances and follow up on corrective actions with accountable owners. Manage purchase requisitions, purchase orders, and approval workflows within approved budgets and company policies, maintaining complete procurement records. Administer production and tolling agreements, coordinate signing and filing, and maintain accurate records in the Contract Lifecycle Management System (CLMS). Coordinate management and project reviews, prepare agendas and minutes, and track decisions and actions to completion to strengthen accountability. Prepare presentations, correspondence, and consolidated operational, contract, CAPEX, and project status reports to support leadership decisions. Coordinate domestic and international travel, visas, accommodation, transport, and visitor logistics, alongside Production events, workshops, and conferences. Partner with Legal, Procurement, Finance, HR, and Operations across countries to resolve issues and remove administrative barriers to delivery. Maintain SharePoint, Teams, distribution lists, and access permissions. Keep records organized and compliant and protect confidential information. Coordinate onboarding, training logistics, documentation, and system orientation so new team members can contribute effectively. Serve as the first point of contact for administrative requests, track follow-up, and improve processes to reduce delays and recurring issues

Key Working Relations:

East Africa Production teams, Supply Chain Team, Warehousing Teams, Toller Representatives, Quality Testing Team, Quality Assurance Team, Finance and Cost Accounting, Supply Planning Team, Master Data Team, GEP and GBS Teams, External Vendors

Qualifications & Competencies:

Bachelor’s degree in Business or Office Administration, Operations Management, or SCM. Administrative experience in production or supply chain. Strong analytical skills. Proficiency in SAP and MS Office. Excellent communication and cross-functional collaboration skills. 5+ years’ experience in a similar administrative role. Agricultural or seed industry experience is an advantage.

• Align administrative work plans and calendars with Production priorities across East Africa to support timely delivery of business commitments.
• Coordinate project management activities with project owners, tracking scope, schedules, milestones, risks, and actions through delivery and close-out.
• Support capital expenditure (CAPEX) planning by consolidating investment requests, business case inputs, and approval documentation with Finance and project owners.
• Track CAPEX budgets, purchase commitments, and expenditure against approved plans. Flag variances and follow up on corrective actions with accountable owners.
• Manage purchase requisitions, purchase orders, and approval workflows within approved budgets and company policies, maintaining complete procurement records.
• Administer production and tolling agreements, coordinate signing and filing, and maintain accurate records in the Contract Lifecycle Management System (CLMS).
• Coordinate management and project reviews, prepare agendas and minutes, and track decisions and actions to completion to strengthen accountability.
• Prepare presentations, correspondence, and consolidated operational, contract, CAPEX, and project status reports to support leadership decisions.
• Coordinate domestic and international travel, visas, accommodation, transport, and visitor logistics, alongside Production events, workshops, and conferences.
• Partner with Legal, Procurement, Finance, HR, and Operations across countries to resolve issues and remove administrative barriers to delivery.
• Maintain SharePoint, Teams, distribution lists, and access permissions. Keep records organized and compliant and protect confidential information.
• Coordinate onboarding, training logistics, documentation, and system orientation so new team members can contribute effectively.
• Serve as the first point of contact for administrative requests, track follow-up, and improve processes to reduce delays and recurring issues

• Strong analytical skills
• Proficiency in SAP and MS Office
• Excellent communication and cross-functional collaboration skills

• Bachelor’s degree in Business or Office Administration, Operations Management, or SCM
• Administrative experience in production or supply chain
• 5+ years’ experience in a similar administrative role
• Agricultural or seed industry experience is an advantage