Vacancy title:
Executive Assistant

[Type: FULL_TIME, Industry: Nonprofit, and NGO, Category: Admin & Office]

Jobs at:
Christian Blind Mission (CBM)

Deadline of this Job:
Tuesday, September 30 2025

Duty Station:
Kenya | Nairobi | Kenya

Summary
Date Posted: Monday, September 15 2025, Base Salary: Not Disclosed

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Learn more about Christian Blind Mission (CBM)
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JOB DETAILS:

These are your responsibilities

• Proactively organize and maintain the Global PDI Director ’s as well the 2 Global heads’ diaries.
• Ensure smooth execution of Global PDI Director initiated external events through planning, logistics, and preparation of background materials.
• Lead and coordinate organizing internal and external meetings on behalf of the Global PDI Director.
• Preparation of travel and accommodation arrangements, manage travel expenses for the Global PDI Director.
• Compiling and preparing reports, presentations, minutes and other correspondences as requested.
• Monitoring and follow-up of processes, projects and activities related to work packages as assigned. 
• Advice the Global PDI Director of matters requiring personal attention, with associated deadlines.
• Managing routine correspondence on behalf of the Global PDI Director; dealing with matters requiring attention or referring them to the appropriate person in the absence of the Global PDI Director.
• Liaise with relevant teams to ensure Global PDI Director s active engagement in social media, documentation of important meetings and events (photos), and sharing of important calendar events
• Operate communication software in conference rooms, and host conference and video calls effectively
• Filing and record keeping.

These are your qualifications

• Relevant university degree in social sciences, project management, business administration, or related field.
• Professional experience of 5 years in a similar role.
• Fast and accurate minute taking skills, shorthand skills preferable.
• Discretion and confidentiality.
• Ability to prioritize work and meet deadlines.
• Mature, dependable self-starter who follows through on tasks.
• Excellent written and oral communication in English.
• Ability to communicate effectively at various levels within the organization.  
• Proven good organizational and coordination skills. 
• A high level of autonomy and flexibility.
• Ability to work diplomatically and with sensitivity with individuals from a variety of cultures, professions and personal backgrounds. 
• Advantage of lived experience with disability.
• Willingness to adhere and commit to CBM’s Values and Safeguarding Policy.
• Excellent computer skills in the use of Microsoft office suite

Work Hours: 8

Experience in Months: 60

Level of Education: bachelor degree

Job application procedure

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