We are a Human Resource management consulting firm that offers deep industry knowledge with specialized expertise in HR Services. We have expertise to deliver solutions in response to different client needs. We take each engagement uniquely by assembling a team with the most appropriate experience and expertise.

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Executive Assistant

Job Type

Full Time

Qualification

BA/BSc/HND

Experience

3 - 5 years

Location

Nairobi

Job Field

Administration / Secretarial

Purpose of the Role

To provide confidential, proactive, and high-level personal and administrative support to the Group General Manager, ensuring effective coordination, communication, follow-up, and governance support, with limited audit and finance coordination responsibilities

Role Accountabilities

Manage the GGM diary, appointments, meetings and travel arrangements.

Act as the primary point of contact for the GGM’s office with internal and external stakeholders.

Prepare meeting agendas, presentations, briefing notes, board papers and accurate minutes.

Track executive action points and follow up to ensure timely execution and closure.

Coordinate information flow between the GGM and management, ensuring deadlines and commitments are met.

Maintain organized electronic and physical filing systems for correspondence, reports, contracts and records.

Support audit processes through coordination of documentation, meetings and audit queries.

Maintain registers for board actions, audit issues, approvals, expansion projects policies and compliance actions.

Assist in preparation and formatting of management, executive and board reports.

Support process improvement and efficiency initiatives within the executive office.

Liaise with Finance, Audit, Legal and other departments on matters requiring executive attention.

Perform any other duties as assigned in support of the GGM and executive leadership

Qualifications and Education Requirements

Degree in Business Administration, Management, Finance or a related field.

Minimum 3–5 years’ experience as a PA or Executive Assistant supporting senior management.

Experience supporting board or senior leadership engagements is desirable.

Prior exposure to finance, audit, or compliance environments is an added advantage.

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Check how your CV aligns with this job

• Manage the GGM diary, appointments, meetings and travel arrangements.
• Act as the primary point of contact for the GGM’s office with internal and external stakeholders.
• Prepare meeting agendas, presentations, briefing notes, board papers and accurate minutes.
• Track executive action points and follow up to ensure timely execution and closure.
• Coordinate information flow between the GGM and management, ensuring deadlines and commitments are met.
• Maintain organized electronic and physical filing systems for correspondence, reports, contracts and records.
• Support audit processes through coordination of documentation, meetings and audit queries.
• Maintain registers for board actions, audit issues, approvals, expansion projects policies and compliance actions.
• Assist in preparation and formatting of management, executive and board reports.
• Support process improvement and efficiency initiatives within the executive office.
• Liaise with Finance, Audit, Legal and other departments on matters requiring executive attention.
• Perform any other duties as assigned in support of the GGM and executive leadership

• Degree in Business Administration, Management, Finance or a related field.
• Minimum 3–5 years’ experience as a PA or Executive Assistant supporting senior management.
• Experience supporting board or senior leadership engagements is desirable.
• Prior exposure to finance, audit, or compliance environments is an added advantage.