Position Overview

We are seeking an experienced, proactive, and discreet Executive Assistant with a minimum of 5 years of high-level administrative experience to support executive leadership. The ideal candidate will manage complex schedules, coordinate critical communication, and maintain high standards of confidentiality in a fast-paced environment.

Job description

• Manage complex executive calendars, prioritizing meetings and resolving scheduling conflicts proactively.
• Coordinate end-to-end travel logistics, itineraries, and meeting agendas for leadership.
• Draft, edit, and review executive communications, reports, presentations, and confidential documents.
• Serve as the primary point of contact between executive leadership, board members, clients, and internal teams.
• Oversee special projects, executive committee meetings, and organizational events from inception to completion.

Requirements

• Experience: Minimum of 5–7 years in an Executive Assistant or Senior Administrative role supporting C-suite or senior directors.
• Education: Bachelor’s degree in Business Administration, Communications, or a related field.
• Fluent understanding of Islamic cultural norms, executive etiquette, and community engagement protocols.
• Technical Skills: Advanced proficiency in MS Office / Google Workspace, calendar management software, and document control systems.
• Core Competencies: Exceptional judgment, acute attention to detail, strong problem-solving skills, and absolute discretion.

• Manage complex executive calendars, prioritizing meetings and resolving scheduling conflicts proactively.
• Coordinate end-to-end travel logistics, itineraries, and meeting agendas for leadership.
• Draft, edit, and review executive communications, reports, presentations, and confidential documents.
• Serve as the primary point of contact between executive leadership, board members, clients, and internal teams.
• Oversee special projects, executive committee meetings, and organizational events from inception to completion.

• Advanced proficiency in MS Office / Google Workspace, calendar management software, and document control systems.
• Exceptional judgment
• Acute attention to detail
• Strong problem-solving skills
• Absolute discretion

• Bachelor’s degree in Business Administration, Communications, or a related field.
• Fluent understanding of Islamic cultural norms, executive etiquette, and community engagement protocols.