Microsoft Corporation (commonly referred to as Microsoft or MS) is an American multinational technology company headquartered in Redmond, Washington, that develops, manufactures, licenses, supports and sells computer software, consumer electronics and personal computers and services. Its best known software products are the Microsoft Windows line of operatin...

Executive Business Administrator

Responsibilities

• Build and maintain strong cross-functional relationships with stakeholders (e.g., HR, Finance, Recruiting, Event Teams, Business Support) to enable team and leader priorities.
• Collaborate with internal and external partners to ensure effective communication and coordination.
• Participate in the Business Support community, contribute to team culture, and support onboarding and mentoring initiatives.
• Plan and execute events end-to-end, including logistics, coordination, and post-event follow-ups.
• Act as a key point of contact for events, managing changes and escalating issues as needed.
• Drive engagement initiatives that support team morale and overall team effectiveness.
• Execute projects independently, ensuring timely delivery and high-quality outcomes.
• Own key deliverables, proactively identify risks, and communicate effectively with stakeholders.
• Identify opportunities to streamline processes and improve operational efficiency.
• Manage resources such as equipment, inventory, expenses, and budgets in line with company policies.
• Support vendor management and procurement processes, including purchase orders and tracking.
• Support Rhythm of Business (ROB) activities, including scheduling, logistics, and business cadence execution.
• Assist with space management and planning, including desk allocation, moves, and utilization tracking.
• Maintain accurate systems and data, escalating issues or opportunities as appropriate.
• Partner with Global Talent Acquisition (GTA) and hiring managers to support recruitment efforts.
• Coordinate onboarding and act as a key contact for new hires, vendors, and interns.

Qualifications

Required/minimum qualifications

• High School Diploma, General Educational Development (GED), or equivalent AND 6 months Administrative, Business Support, and/or customer service experience.
• Experience managing an Executive Office.

Additional or preferred qualifications

• 1+ year(s) administrative, business support, or customer service experience in an environment with an emphasis on scheduling meetings/events, travel management, and basic administration work.
• Associate's Degree in relevant field (e.g., Business Administration, Human Resources [HR], Marketing, Communications, Psychology, Sociology) OR equivalent experience.
• 1+ years’ experience reviewing and managing administrative budgets (e.g., for events, morale, travel, training)

Qualifications - Other Requirements:

• Ability to meet Microsoft, customer and/or government security screening requirements are required for this role. These requirements include, but are not limited to the following specialized security screenings: Microsoft Cloud Background Check: This position will be required to pass the Microsoft background and Microsoft Cloud background check upon hire/transfer and every two years thereafter.

• Build and maintain strong cross-functional relationships with stakeholders (e.g., HR, Finance, Recruiting, Event Teams, Business Support) to enable team and leader priorities.
• Collaborate with internal and external partners to ensure effective communication and coordination.
• Participate in the Business Support community, contribute to team culture, and support onboarding and mentoring initiatives.
• Plan and execute events end-to-end, including logistics, coordination, and post-event follow-ups.
• Act as a key point of contact for events, managing changes and escalating issues as needed.
• Drive engagement initiatives that support team morale and overall team effectiveness.
• Execute projects independently, ensuring timely delivery and high-quality outcomes.
• Own key deliverables, proactively identify risks, and communicate effectively with stakeholders.
• Identify opportunities to streamline processes and improve operational efficiency.
• Manage resources such as equipment, inventory, expenses, and budgets in line with company policies.
• Support vendor management and procurement processes, including purchase orders and tracking.
• Support Rhythm of Business (ROB) activities, including scheduling, logistics, and business cadence execution.
• Assist with space management and planning, including desk allocation, moves, and utilization tracking.
• Maintain accurate systems and data, escalating issues or opportunities as appropriate.
• Partner with Global Talent Acquisition (GTA) and hiring managers to support recruitment efforts.
• Coordinate onboarding and act as a key contact for new hires, vendors, and interns.

• Administrative Support
• Business Support
• Customer Service
• Event Planning
• Project Execution
• Budget Management
• Vendor Management
• Procurement
• Scheduling
• Communication
• Stakeholder Management
• Process Improvement
• Resource Management
• Onboarding Coordination

• High School Diploma, General Educational Development (GED), or equivalent
• 6 months Administrative, Business Support, and/or customer service experience
• Experience managing an Executive Office
• 1+ year(s) administrative, business support, or customer service experience in an environment with an emphasis on scheduling meetings/events, travel management, and basic administration work (preferred)
• Associate's Degree in relevant field (e.g., Business Administration, Human Resources [HR], Marketing, Communications, Psychology, Sociology) OR equivalent experience (preferred)
• 1+ years’ experience reviewing and managing administrative budgets (e.g., for events, morale, travel, training) (preferred)
• Ability to meet Microsoft, customer and/or government security screening requirements
• Microsoft Cloud Background Check