Position Title: Executive PA

Reporting To: The Managing Partner

Industry: Legal

Location: Nairobi

Gross Salary: Ksh 120,000 + Additional Benefits

Role Purpose: Our client is looking to hire a Personal Assistant to the Managing Partner to provide high-level executive, administrative, and strategic support to ensure the Managing Partner operates efficiently and effectively.

This role requires a highly organized, structured, and confident professional who can anticipate needs, provide close support, manage priorities, and drive follow-through on strategic and operational initiatives.

This is a high-touch role suited for a candidate comfortable working closely with a hands-on, relationship-driven Managing Partner who values proactive engagement, structured follow-ups, and strategic support.

Key Responsibilities

Executive & Administrative Support

• Manage and prioritize the Managing Partner’s calendar and daily schedule.
• Provide proactive reminders, follow-ups, and coordination of commitments.
• Accompany the Managing Partner to meetings where necessary and track action items.
• Draft emails, correspondence, and internal communications.
• Screen and prioritize calls, requests, and communications.
• Prepare daily briefs and meeting materials.

Strategic & Operational Support

• Monitor progress on projects assigned by the Managing Partner.
• Prepare presentations, reports, and briefing documents.
• Support the execution of the Managing Partner and firm-wide initiatives.
• Coordinate cross-departmental activities.

Stakeholder & Relationship Management

• Act as liaison between the Managing Partner and partners, staff, and clients.
• Coordinate communication across departments.
• Support client engagement and relationship management.
• Manage post-meeting follow-ups and accountability tracking.

Meeting & Event Management

• Organize leadership and partner meetings.
• Prepare agendas and meeting packs.
• Record action points and track deliverables.
• Coordinate internal and external events.

Travel & Operational Support

• Coordinate travel arrangements and itineraries.
• Support confidential and sensitive matters.
• Assist with special projects and ad hoc assignments.
• Perform any other duties as may be assigned from time to time in line with the role and organizational objectives.

Qualifications & Experience

• Bachelor’s degree in Business Administration, Law, or related field
• Minimum of 5–8 years’ experience supporting senior executives or partners
• Experience in a law firm or professional services environment preferred
• Experience supporting senior leadership or C-suite executives

Key Competencies

Core Skills

• Strong organizational and planning skills.
• Proactive and anticipatory approach.
• Excellent communication and interpersonal skills.
• Strong stakeholder management.
• High attention to detail.
• Strong follow-through and execution.
• High level of discretion and confidentiality.

Behavioral Profile

• Strategic thinker with execution focus.
• Confident and proactive personality.
• Comfortable providing close support and structured follow-ups.
• Extroverted and relationship-oriented.
• Professional maturity and sound judgment.
• Flexible and adaptable.
• High emotional intelligence.

• Manage and prioritize the Managing Partner’s calendar and daily schedule.
• Provide proactive reminders, follow-ups, and coordination of commitments.
• Accompany the Managing Partner to meetings where necessary and track action items.
• Draft emails, correspondence, and internal communications.
• Screen and prioritize calls, requests, and communications.
• Prepare daily briefs and meeting materials.
• Monitor progress on projects assigned by the Managing Partner.
• Prepare presentations, reports, and briefing documents.
• Support the execution of the Managing Partner and firm-wide initiatives.
• Coordinate cross-departmental activities.
• Act as liaison between the Managing Partner and partners, staff, and clients.
• Coordinate communication across departments.
• Support client engagement and relationship management.
• Manage post-meeting follow-ups and accountability tracking.
• Organize leadership and partner meetings.
• Prepare agendas and meeting packs.
• Record action points and track deliverables.
• Coordinate internal and external events.
• Coordinate travel arrangements and itineraries.
• Support confidential and sensitive matters.
• Assist with special projects and ad hoc assignments.
• Perform any other duties as may be assigned from time to time in line with the role and organizational objectives.

• Strong organizational and planning skills.
• Proactive and anticipatory approach.
• Excellent communication and interpersonal skills.
• Strong stakeholder management.
• High attention to detail.
• Strong follow-through and execution.
• High level of discretion and confidentiality.
• Strategic thinker with execution focus.
• Confident and proactive personality.
• Comfortable providing close support and structured follow-ups.
• Extroverted and relationship-oriented.
• Professional maturity and sound judgment.
• Flexible and adaptable.
• High emotional intelligence.

• Bachelor’s degree in Business Administration, Law, or related field
• Minimum of 5–8 years’ experience supporting senior executives or partners
• Experience in a law firm or professional services environment preferred
• Experience supporting senior leadership or C-suite executives