Wells Oil Ltd is now Green Wells Energies Limited. We are an Oil Marketing Company incorporated in 2011 under the Companies Act of Kenya. As a company, we are focused in importing, distribution, warehousing and marketing of petroleum products Kenya. Today Wells Energies operates a chain of modern retail outlets in Western Kenya with their Head Offices in Kisumu City.

Job Description:

Maintain a disciplined Executive office calendar that protects strategic focus time and ensures all weekly, monthly, quarterly and ad hoc business reviews take place on schedule.

Support the Executive in reviewing reports from departmental heads and other teams by checking completeness, consistency, supporting evidence, action ownership and follow-up status.

Maintain an action tracker covering assignments to departmental heads and other relevant managers.

Coordinate timely closure of critical issues touching on Executive office.

Capture management meeting issues affecting core business and convert them into clear action logs with owners.

Ensure the Executive’s weekly and monthly business packs are ready, evidence-based and linked to departmental BSCs, KPIs and risk trackers.

Improve communication flow, confidentiality, document control and executive-office discipline.

Requirements:

At least 5 years of experience supporting senior executives, preferably in petroleum, energy, logistics, FMCG, trading, finance, manufacturing or a multi-branch operating environment.

Strong proficiency in Microsoft Office, especially Outlook/Calendar, Excel, Word and PowerPoint; experience with ERP/CRM dashboards is an added advantage.

Experience maintaining action trackers, minutes, management reports, confidential records and senior-executive correspondence.

Exposure to BSC/KPI tracking, sales reporting, credit/collections follow-up, supply-chain reporting or management-accounting packs is an added advantage.

Academic qualifications:

Bachelors degree in Business Administration or equivalent

• Maintain a disciplined Executive office calendar that protects strategic focus time and ensures all weekly, monthly, quarterly and ad hoc business reviews take place on schedule.
• Support the Executive in reviewing reports from departmental heads and other teams by checking completeness, consistency, supporting evidence, action ownership and follow-up status.
• Maintain an action tracker covering assignments to departmental heads and other relevant managers.
• Coordinate timely closure of critical issues touching on Executive office.
• Capture management meeting issues affecting core business and convert them into clear action logs with owners.
• Ensure the Executive’s weekly and monthly business packs are ready, evidence-based and linked to departmental BSCs, KPIs and risk trackers.
• Improve communication flow, confidentiality, document control and executive-office discipline.

• Strong proficiency in Microsoft Office, especially Outlook/Calendar, Excel, Word and PowerPoint
• Experience with ERP/CRM dashboards is an added advantage
• Experience maintaining action trackers, minutes, management reports, confidential records and senior-executive correspondence
• Exposure to BSC/KPI tracking, sales reporting, credit/collections follow-up, supply-chain reporting or management-accounting packs is an added advantage

• Bachelors degree in Business Administration or equivalent