Background information about the job or company (e.g., role context, company overview)

CEFA the Seed of Solidarity is a non-governmental organization that has been working for 50 years to defeat hunger and poverty. It helps the poorest communities in the world to achieve food self-sufficiency and respect for fundamental rights (education, work, gender equality, protection of minors).

CEFA will coordinate the implementation of the project “GROW – Gender-Responsive Opportunities for Water Access, Livelihood Recovery and Climate Resilience for Vulnerable Communities in West Pokot County,” funded by AICS and implemented in partnership with Perur Rays of Hope in West Pokot County, Kenya. The project will be carried out in Pokot North Sub-County, specifically in Kodich, Kapchok and Kiwawa wards.

The overall objective of the project is to improve the living conditions and the capacity to respond to shocks of populations most exposed to multidimensional poverty and the impacts of climate change. Specifically, the project aims to address humanitarian needs and strengthen the resilience of vulnerable communities in ASAL areas through three main components: (a) improving safe and continuous access to drinking water and inclusive WASH services, with a focus on women, girls and persons with disabilities; (b) strengthening food security, nutrition, agriculture and pastoral livelihoods through sustainable practices, dietary diversification, income-generating activities, fodder production and support to the honey value chain; and (c) enhancing disaster risk reduction through risk analysis tools, early warning systems, agroforestry, reforestation and sustainable land management.

Under the supervision of the Project Manager, the CEFA Field Coordinator will be responsible for coordinating and monitoring the implementation of project activities in West Pokot County, ensuring technical quality, operational follow-up and compliance with CEFA and AICS procedures. The Coordinator will provide technical support to local staff and the implementing partner, facilitate coordination with institutional stakeholders such as the Government of West Pokot County and relevant technical authorities, and contribute to planning, monitoring, reporting and field-level supervision across the WASH, Agriculture/Food Security and DRR components. The duty station will be West Pokot County, Kenya, with the exact location to be determined based on operational needs.

General Objectives and Responsibilities:

The CEFA Field Coordinator, under the direct supervision of and in constant coordination with the Project Manager, will be responsible for coordinating and monitoring the implementation of the project in the field, ensuring technical quality and compliance with operational deadlines.

Main Duties

Coordinate and supervise the local operational staff on a daily basis, organizing workloads, assigning tasks and monitoring results. Ensure team motivation, compliance with deadlines and adherence to technical and safety standards, promoting a collaborative and constructive working environment.

Ensure the timely and correct implementation of all project activities in the WASH, Agriculture/Food Security and DRR components, guaranteeing compliance with work plans, quality standards and CEFA/AICS procedures.

Coordinate and participate in follow-up and training activities addressed to staff, partners and beneficiaries, providing technical assistance and promoting the strengthening of local capacities for the sustainability of the interventions.

Maintain regular and constructive relations with local authorities, government offices, technical agencies and other key stakeholders, ensuring coordination with the Project Manager and representing the project in technical working groups and official meetings.

Ensure effective collaboration with the implementing partner, promoting constant information exchange, timely resolution of any critical issues and alignment with the project strategies.

Support the local partner in the proper management of the project cycle, contributing to the preparation of operational plans, progress updates, narrative and financial reports, as well as communication and visibility materials.

Organize and facilitate periodic meetings with staff and the local partner to plan, monitor and evaluate the progress of activities, ensuring a clear definition of responsibilities and effective follow-up of decisions taken.

Develop and update, in close coordination with the Project Manager, the overall action plan, the monitoring and evaluation plan (M&E) and the indicator monitoring table. Ensure that these tools remain constantly aligned with the progress of activities and allow effective technical and time control of the project.

Formulate specific operational plans for the WASH, Agriculture/Food Security and DRR components, defining objectives, timelines, resources and responsibilities, in collaboration with the local partner, the regional technical team and the Project Manager.

Design and validate, together with the local partner and the regional technical team, training contents and tools for capacity strengthening on WASH, Agriculture/Food Security and DRR, ensuring their methodological quality, relevance and transferability.

Ensure a robust and effective M&E system, guaranteeing data collection and analysis, preparation of periodic reports, production of field observations and case studies, in accordance with donor guidelines and CEFA procedures.

Submit clear and timely reports to the Project Manager on the progress of activities and the results achieved, providing critical analysis and useful recommendations for decision-making processes and for the possible reorientation of strategies.

Systematically monitor compliance with transparency and accountability procedures, ensuring that all activities are carried out in line with CEFA management manuals and the operational guidelines of the AICS donor, and that any critical issues are promptly reported to the Project Manager.

Collaborate with the project administrator and accountant to provide complete and timely data, ensuring the proper documentation of expenses and facilitating accurate reporting to CEFA and the donor.

Support and monitor procurement and tender procedures, ensuring their full compliance with Kenyan regulations, CEFA procedures and donor procedures.

Promote and safeguard a positive image of the organization and the project in all interactions with communities, authorities and partners, ensuring transparent communication consistent with CEFA values.

Perform any other duties necessary for the successful implementation of the project, in accordance with the instructions of the Project Manager.

Qualifications or requirements (e.g., education, skills)

Bachelor’s or Master’s degree in International Cooperation, Engineering, Agriculture or equivalent disciplines.

Experience needed

At least 5 years of experience as a project coordinator or technical coordinator in similar organizations, preferably in emergency contexts and/or in agriculture and rural development.

Possession of a valid Kenyan motorcycle riding l

• Coordinate and supervise the local operational staff on a daily basis, organizing workloads, assigning tasks and monitoring results. Ensure team motivation, compliance with deadlines and adherence to technical and safety standards, promoting a collaborative and constructive working environment.
• Ensure the timely and correct implementation of all project activities in the WASH, Agriculture/Food Security and DRR components, guaranteeing compliance with work plans, quality standards and CEFA/AICS procedures.
• Coordinate and participate in follow-up and training activities addressed to staff, partners and beneficiaries, providing technical assistance and promoting the strengthening of local capacities for the sustainability of the interventions.
• Maintain regular and constructive relations with local authorities, government offices, technical agencies and other key stakeholders, ensuring coordination with the Project Manager and representing the project in technical working groups and official meetings.
• Ensure effective collaboration with the implementing partner, promoting constant information exchange, timely resolution of any critical issues and alignment with the project strategies.
• Support the local partner in the proper management of the project cycle, contributing to the preparation of operational plans, progress updates, narrative and financial reports, as well as communication and visibility materials.
• Organize and facilitate periodic meetings with staff and the local partner to plan, monitor and evaluate the progress of activities, ensuring a clear definition of responsibilities and effective follow-up of decisions taken.
• Develop and update, in close coordination with the Project Manager, the overall action plan, the monitoring and evaluation plan (M&E) and the indicator monitoring table. Ensure that these tools remain constantly aligned with the progress of activities and allow effective technical and time control of the project.
• Formulate specific operational plans for the WASH, Agriculture/Food Security and DRR components, defining objectives, timelines, resources and responsibilities, in collaboration with the local partner, the regional technical team and the Project Manager.
• Design and validate, together with the local partner and the regional technical team, training contents and tools for capacity strengthening on WASH, Agriculture/Food Security and DRR, ensuring their methodological quality, relevance and transferability.
• Ensure a robust and effective M&E system, guaranteeing data collection and analysis, preparation of periodic reports, production of field observations and case studies, in accordance with donor guidelines and CEFA procedures.
• Submit clear and timely reports to the Project Manager on the progress of activities and the results achieved, providing critical analysis and useful recommendations for decision-making processes and for the possible reorientation of strategies.
• Systematically monitor compliance with transparency and accountability procedures, ensuring that all activities are carried out in line with CEFA management manuals and the operational guidelines of the AICS donor, and that any critical issues are promptly reported to the Project Manager.
• Collaborate with the project administrator and accountant to provide complete and timely data, ensuring the proper documentation of expenses and facilitating accurate reporting to CEFA and the donor.
• Support and monitor procurement and tender procedures, ensuring their full compliance with Kenyan regulations, CEFA procedures and donor procedures.
• Promote and safeguard a positive image of the organization and the project in all interactions with communities, authorities and partners, ensuring transparent communication consistent with CEFA values.
• Perform any other duties necessary for the successful implementation of the project, in accordance with the instructions of the Project Manager.

• Bachelor’s or Master’s degree in International Cooperation, Engineering, Agriculture or equivalent disciplines.
• Possession of a valid Kenyan motorcycle riding l