Company Overview

Peoplelink Consultants Ltd is a consultancy services company incorporated under the laws of Kenya.

Responsibilities

• Organize, sort, and file physical documents, invoices, delivery notes, and operational records systematically.
• Maintain a secure digital and physical archiving system to allow fast and efficient document retrieval.
• Update document tracking registers and logs for incoming and outgoing files.
• Monitor file storage conditions to protect company records from damage, loss, or unauthorized access.
• Digitize and scan paper documents into company databases or shared drives where applicable.
• Perform regular file audits to identify missing records, misplaced files, or documents due for archiving.
• Assist administrative, accounts, and operations departments with document photocopying, binding, and file retrieval.
• Ensure strict confidentiality and data protection compliance regarding sensitive company and client records.

Requirements

• Diploma or certificate in Records Management, Information Science, Office Administration, or a related field.
• Minimum of 1-3 years of proven experience in filing, records management, or general administrative support, preferably in a manufacturing, construction, or corporate environment.
• Good working knowledge of Microsoft Office applications (Word, Excel) and electronic document management systems.
• High level of accuracy, strong organizational skills, and strict attention to detail
• Excellent integrity, trustworthiness, and ability to handle confidential information responsibly.

• Organize, sort, and file physical documents, invoices, delivery notes, and operational records systematically.
• Maintain a secure digital and physical archiving system to allow fast and efficient document retrieval.
• Update document tracking registers and logs for incoming and outgoing files.
• Monitor file storage conditions to protect company records from damage, loss, or unauthorized access.
• Digitize and scan paper documents into company databases or shared drives where applicable.
• Perform regular file audits to identify missing records, misplaced files, or documents due for archiving.
• Assist administrative, accounts, and operations departments with document photocopying, binding, and file retrieval.
• Ensure strict confidentiality and data protection compliance regarding sensitive company and client records.

• Microsoft Office applications (Word, Excel)
• Electronic document management systems
• Accuracy
• Organizational skills
• Attention to detail
• Integrity
• Trustworthiness
• Confidentiality

• Diploma or certificate in Records Management, Information Science, Office Administration, or a related field.