Background information about the job or company (e.g., role context, company overview)

DanChurchAid (DCA) seeks highly talented and dynamic individuals for the position of Finance and Administration Assistant. The position holder will be based in Kakuma/Lodwar, Turkana Region, will report to the Area Finance Officer based in Lodwar, and will be expected to travel to Lodwar for collaboration with the Area Finance Officer. The Finance & Administration Assistant will provide financial and administration services support to the Turkana region. (locals are highly encouraged to apply)

Responsibilities or duties

The main responsibilities of the Finance& Administration Assistant are:

• Maintain and update cashbook on daily basis and have up-to-date petty cash balance
• Check all payment requests before payment is made and ensure proper coding and budget availability
• Timely booking of all monthly payments into Maconomy
• Ensure that the DCA financial manual procedures and guidelines are followed at the field office
• Assist in managing and reconciling bank/cash and other balance sheet accounts as well as booking transactions in Maconomy.
• Prepare and send monthly cash forecast to Nairobi office
• Maintain inventory of office supplies and manage re-ordering processes
• Work closely with the Procurement and Logistics (ProLog) unit to ensure the adherence to ProLog procedures and compliance when it comes to procurement of project supplies
• Support the Area Manager in maintaining internal controls and compliance in Finance and Administration
• Support programme staff on interpretation of project budgets and monthly programme financial reports
• Facilitate logistical arrangements for DCA staff, consultants field visits & donor visits together with implementing partners
• Support the project teams in BVA Analysis and budget tracking from time to time and developing corrective measures on spent
• Support the project team with Activity costing during project design and planning
• Support Human Resources unit to keep track of all incentive staff Leave as well as filing of the leaves at Turkana Region level

Qualifications or requirements (e.g., education, skills)

Professional Qualifications:

• Relevant Degree in Finance/Accounting or related field from a recognized university and/or (minimum) accounting qualification – CPA II
• Adequate working experience with any ERP system (QuickBooks/SAGE/Other).
• Excellent computer skills (MS Office; specifically, MS Excel, Word and Outlook. Familiarity with using TEAMs, Zoom or other software for remote engagement an advantage)
• Knowledge of and interest in the humanitarian and development context in Kenya.
• Good interpersonal skills and a proven team player. Self-driven and results orientated in a challenging working environment.
• Excellence in English, oral and written.

Experience needed

Minimum of two years’ experience in accounting/finance, preferably with INGO experience.

• Maintain and update cashbook on daily basis and have up-to-date petty cash balance
• Check all payment requests before payment is made and ensure proper coding and budget availability
• Timely booking of all monthly payments into Maconomy
• Ensure that the DCA financial manual procedures and guidelines are followed at the field office
• Assist in managing and reconciling bank/cash and other balance sheet accounts as well as booking transactions in Maconomy.
• Prepare and send monthly cash forecast to Nairobi office
• Maintain inventory of office supplies and manage re-ordering processes
• Work closely with the Procurement and Logistics (ProLog) unit to ensure the adherence to ProLog procedures and compliance when it comes to procurement of project supplies
• Support the Area Manager in maintaining internal controls and compliance in Finance and Administration
• Support programme staff on interpretation of project budgets and monthly programme financial reports
• Facilitate logistical arrangements for DCA staff, consultants field visits & donor visits together with implementing partners
• Support the project teams in BVA Analysis and budget tracking from time to time and developing corrective measures on spent
• Support the project team with Activity costing during project design and planning
• Support Human Resources unit to keep track of all incentive staff Leave as well as filing of the leaves at Turkana Region level

• Excellent computer skills (MS Office; specifically, MS Excel, Word and Outlook. Familiarity with using TEAMs, Zoom or other software for remote engagement an advantage)
• Knowledge of and interest in the humanitarian and development context in Kenya.
• Good interpersonal skills and a proven team player. Self-driven and results orientated in a challenging working environment.
• Excellence in English, oral and written.

• Relevant Degree in Finance/Accounting or related field from a recognized university and/or (minimum) accounting qualification – CPA II
• Adequate working experience with any ERP system (QuickBooks/SAGE/Other).