Position Overview:

This is a full-time position to support Clubfoot Care for Kenya (CCK) with financial and administrative responsibilities. This position will contribute to the vision of eliminating clubfoot disability. The position maintains a special focus on providing accounting support, financial integrity, procurement, record keeping, data entry, and daily operational logistics to ensure financial compliance and operational efficiency.

Essential Duties:

The Finance and Administration Assistant will assist in the following activities:

• Writing of payment vouchers and ensuring all relevant documents are attached before any payment is made.
• Manage cash advances requested and ensure they are properly reconciled, on time, and before another advance is given.
• Ensure that all statutory deductions are paid on time.
• Manage petty cash and ensure replenishment is done on time
• Ensure proper filing of important documents, data, and correspondence for future reference, review, and audits: ensuring security and confidentiality of the documents
• Assist in the procurement of approved budget items as per CCK’s guidelines and ensure quotations are received from various suppliers before an order is made
• Coordinate daily office operations & administration by overseeing office supplies, managing vendor contracts, and coordinating logistics, transport, or travel.
• Support the clinical program coordinator and counselling program coordinator in collecting clinical and counselling data to promote data completeness and accuracy.
• Assist in planning specific activities/events such as training, meetings, etc.
• Verifying and processing invoices, and maintaining supplier accounts
• Update financial records and keep track of accounts payable and accounts receivable
• Assist with the preparation of monthly financial reports and provide clarifications.

Other Duties:

Please note that this position description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities required of the employee for this position. Duties, responsibilities, and activities may change at any time with or without notice.

Education/Experience Requirements:

• Bachelor’s degree in accounting, business administration, commerce, or finance with emphasis in accounting; or equivalent combination of education and experience.
• Minimum three years of accounting experience, preferably in a health NGO.
• Experience working with QuickBooks
• Experience working with NGO donor funds.
• Required language: English

Knowledge, Skills & Abilities:

• Demonstrated commitment and willingness to work in accordance with the mission, statement of faith, and code of conduct of CCK
• Good interpersonal, negotiation, and communication skills (both written and verbal)
• Demonstrated computer-based skills, including Excel, Word, Google Workplace, and email
• Demonstrated ability to prepare financial reports and data
• Demonstrated initiative and able to work semi-independently and solve problems

Competencies:

• Attention to Details – Able to be alert in a high-risk environment; follow detailed procedures and ensure accuracy in documentation and data; carefully monitor processes; concentrate on routine work details, and organize and maintain a system of records.
• Planning, Prioritizing, & Goal Setting – Able to prepare for emerging customer needs; manage multiple projects; determine project urgency in a meaningful and practical way; use goals to guide actions and create detailed action plans; organize and schedule people and tasks.
• Integrity – Able to be tactful, maintain confidence, and foster an ethical work environment; prevent inappropriate behavior by coworkers; give proper credit to others; handle all situations honestly.
• Communication Skills – Able to clearly present information through the spoken or written word; read and interpret complex information; listen well.
• Initiative, Flexibility, & Problem Solving – Voluntarily undertakes additional responsibilities, remains open minded and changes opinions on the basis of new information; perform a wide variety of tasks and change focus quickly as needed.
• Quality – Able to maintain high standards despite pressing deadlines; establish high standards and measures; do work right the first time and inspect material for flaws; test new methods thoroughly; reinforce excellence as a fundamental priority.
• Teamwork – Able to share due credit with coworkers; display enthusiasm and promote a friendly group working environment; work closely with other departments as necessary; support group decisions and solicit opinions from coworkers; display team spirit.
• Leadership – Able to assume a role of authority as necessary; advocate new ideas, even when risk is involved; set an example for coworkers; delegate responsibility and empower direct reports to make decisions; provide constructive feedback to others.

• Writing of payment vouchers and ensuring all relevant documents are attached before any payment is made.
• Manage cash advances requested and ensure they are properly reconciled, on time, and before another advance is given.
• Ensure that all statutory deductions are paid on time.
• Manage petty cash and ensure replenishment is done on time
• Ensure proper filing of important documents, data, and correspondence for future reference, review, and audits: ensuring security and confidentiality of the documents
• Assist in the procurement of approved budget items as per CCK’s guidelines and ensure quotations are received from various suppliers before an order is made
• Coordinate daily office operations & administration by overseeing office supplies, managing vendor contracts, and coordinating logistics, transport, or travel.
• Support the clinical program coordinator and counselling program coordinator in collecting clinical and counselling data to promote data completeness and accuracy.
• Assist in planning specific activities/events such as training, meetings, etc.
• Verifying and processing invoices, and maintaining supplier accounts
• Update financial records and keep track of accounts payable and accounts receivable
• Assist with the preparation of monthly financial reports and provide clarifications.

• Good interpersonal, negotiation, and communication skills (both written and verbal)
• Demonstrated computer-based skills, including Excel, Word, Google Workplace, and email
• Demonstrated ability to prepare financial reports and data
• Demonstrated initiative and able to work semi-independently and solve problems
• Attention to Details
• Planning, Prioritizing, & Goal Setting
• Integrity
• Communication Skills
• Initiative, Flexibility, & Problem Solving
• Quality
• Teamwork
• Leadership

• Bachelor’s degree in accounting, business administration, commerce, or finance with emphasis in accounting; or equivalent combination of education and experience.
• Minimum three years of accounting experience, preferably in a health NGO.
• Experience working with QuickBooks
• Experience working with NGO donor funds.
• Required language: English
• Demonstrated commitment and willingness to work in accordance with the mission, statement of faith, and code of conduct of CCK